Launched by Lady Gaga, Haus Labs is a vegan and cruelty-free cosmetics brand with a mission of spreading kindness, bravery, and creativity. Filled with versatile products that encourage self-expression, this collection boasts high-impact eye makeup, lipsticks, highlighters, and more. Regardless of age, education, ethnicity, gender, sexual orientation, or any personal characteristics, we want everyone to feel welcome. We are committed to building a diverse and inclusive, equal opportunity workplace.
Overview
The C-Suite Executive Assistant will support our 10 C-Suite and lead executives. Day to day EA responsibilities would include managing the C-Suite calendars, booking travel and accommodations, completing expense reports, setting up and breaking down conference rooms for C-Suite meetings, picking up lunch orders, and attending C-suite meetings to take notes (as needed). This person will also liaise between our executive team and Haus of Gaga, as well as book company related travel for HoG team members when needed. . This person will be the first point of contact for visitors of the executive team entering the office and will be responsible for providing quality meeting accommodations to visitors as requested by the executive. This role requires a dependable, proactive person who also exhibits the utmost professionalism, communicates effectively, and knows when/how to exercise discretion. Being solution-oriented and flexible will be crucial for this role. You will be required to work onsite five days a week (Monday – Friday).
What You'll Do
Executive Assistant Responsibilities
Manages executives' calendars, scheduling meetings, and sending reminders
Learn each executive’s scheduling process preferences
Setting concise agendas for Leads Meetings (critical weekly executive team call)
Set quarterly IRL executive meeting weeks
Having foresight on all travel and PTO for the leads and sharing reminders
Make travel and accommodation arrangements for executives
Book flights and hotels that fall within company budget guidelines
Calendar all travel - sharing reminders as needed
Generate travel itineraries for leads or HoG when requested
Attend executive meetings as needed and take detailed notes
Gathering key notes and action items from meetings
Ensuring follow-up on these items happens
Sharinging out meeting minutes to appropriate groups
Maintaining objectivity, professionalism, and confidentiality
Format information for internal and external communication- memos, e-mails, presentations, and reports as needed
Ensure brand-standard formats are used in documentation and communication
Printing and binding presentation decks for meetings
Upholding kindness and professionalism in all communications
Order and retrieve lunch and coffee orders for meetings
Track costs to be sure we remain within budget
Expensify and budget tracking support for executives
Verify purchases on reports are coded properly under the correct department
Set reminders and partner with executives to ensure monthly reports are submitted on time
What We Are Looking For
Minimum of 4 years of experience in a Executive Assistant and/or Office Management role
Experience supporting multiple Executives at a time
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Ability to be adept at multitasking and prioritizing
Applies judgment with a full understanding of the urgency and priorities of the business
Proficient with GSuite and Microsoft Office Suite or related software
Ability to handle confidential materials and issues in a professional manner
Familiarity with office equipment and applications (e.g. calendars and copy machines)
Ability to anticipate needs, problem solve, and identify solutions; remains flexible, being timely with follow-ups; uses discretion between conflicting priorities
Positive go-getter attitude who can thrive in a growing office environment
What We Expect
At Haus Labs, how you communicate is as important as what you communicate. We are seeking driven team players with strong communication skills and enthusiasm for collaboration
You’re a self-starter who possesses an entrepreneurial spirit
You thrive in a fast-paced, agile environment
You are a team player who approaches solutions from a place of curiosity and positivity
We are seeking HAUSmates who welcome constructive criticism and have an impeccable attention to detail
Our Pillars
ART: We are a creative collective that believes art has the power to shape the future.
SCIENCE: We unlock innovation using science and artistry.
KINDNESS: We are a collective community: universal, inclusive and non-binary.
What We Offer
Medical, Dental, & Vision Insurance
Paid, Equal Parental Leave for Birth, Non-Birth and Adoptive Parents
Flexible time-off policies
Cell phone stipend
401(k)
Equity
Life Insurance
FunHaus Event
Everyone is welcome in our HAUS
“Baby, you were born this way.” Regardless of age, education, ethnicity, gender, sexual
orientation, or any personal characteristics, we want everyone to feel welcome. We are
committed to building a diverse and inclusive, equal opportunity workplace.
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Internet Publishing
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