Executive Assistant

NYC based finance firms seeks a temporary Executive Assistant to cover a maternity leave for 3-4 months.

Must have 5+ years of experience in a similar role supporting executives in financial services.

In-office role. Midtown office. Hours 8.30am to 5.30pm with some OT to be expected

Pay $40-48/hr

Duties:

• Support a team of executives with heavy calendar management, travel scheduling, expense reporting and documentation editing
• Responsible for all written correspondence for the team
• Organize and arrange online and in-person meetings
• Support the team with in-home and office supplies, inventory, and purchasing requests
• Manage travel arrangement and itineraries for all business trips
• Manage, organize and maintain accurate files
• Perform other duties as assigned

Requirements

• Bachelor’s degree highly preferred
• Minimum of 5 years of experience within a similar role preferably in finance, fintech, or other professional services organization
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Adaptable, flexible to changes and the ability to work in a fast-paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software