To work on tasks and projects as determined by the CEO with attention to detail and confidentiality. The EA will schedule both professional and personal meetings in a timely and efficient manner. This role requires professionalism, flexibility, and the ability to remain calm under pressure. The EA will be a self-starter and demonstrate quick problem-solving abilities. The mission of the EA is to KEEP THE CEO ON SCHEDULE AND TO HELP ALIGN DAILY TASKS WITH STRATEGIC OBJECTIVES OF THE FIRM.
Outcomes:
Maintain the CEO’s calendar (Business and Personal) and make sure he is on time for meetings.
Block sufficient time between meetings.
Provide reminders through text, email, and prioritize meetings with attorneys and other key staff.
Allow for travel between appointments and anticipated potential conflicts.
Maintain confidentiality
Respond to texts outside business hours.
Attend meetings with the CEO and take notes related to the topic and action items.
Summarize the meeting and email the CEO and other attendees.
Keep track of calendar changes.
Generate key reports from Smart Advocate and Accounting software used by the CEO for Attorney 1-1 meetings.
Order and schedule deliveries of items as needed by the CEO.
Coordinate and book travel for the CEO and family members. Maintain multiple airline accounts and travel apps.
Keep the CEO up to date with VSB requirements and CLEs.
Communicate (written, verbal, and text) on behalf of the CEO with clients, friends, and family members.
Be a jack-of-all-trades for any problem that arises!
Competencies:
Efficiency- An EA needs to be efficient in all jobs while multi-tasking at the same time.
Honesty/ Integrity- An EA represents the CEO both in and outside of the office. It’s imperative that they maintain high ethical standards.
Organization and planning- An EA plans, organizes, schedules, and budgets in an efficient, productive manner. Focusing on key priorities.
Intelligence- An EA must learn quickly by demonstrating how to think critically and absorb new information.
Proactivity- An EA must act without being told what to do. She must anticipate problems and plan for successful outcomes.
Calmness under pressure- An EA must maintain a level of stability under pressure or changing demands. They must roll with the punches.
High standards- Since an EA is working closely with the CEO, they must demonstrate high standards in the work tasks that are being completed.
Communication- An EA should speak and write clearly and articulately in all forms of written language.
Flexibility- An EA needs to adjust quickly to changing priorities and conditions.
Teamwork- An EA needs to be able to seek assistance from co-workers and cooperate with all members of the team.
Openness to criticism- An EA needs to be able to solicit feedback and react calmly to criticism or negative feedback.
GMA Core Values- As an extension of the CEO, an EA needs to exemplify the GMA core values; shoot straight and help others.
Company Description
At Geoff McDonald & Associates, we’ve been serving members of our community who were injured through no fault of their own for over 30 years. We advocate for injured clients throughout the Commonwealth of Virginia including Richmond, the Eastern Shore, Hampton Roads, Chesapeake Bay, Northern Virginia, Central Virginia, Southwestern Virginia, Shenandoah Valley, Blue Ridge Highlands, and the Heart of Appalachia.
At Geoff McDonald & Associates, we’ve been serving members of our community who were injured through no fault of their own for over 30 years. We advocate for injured clients throughout the Commonwealth of Virginia including Richmond, the Eastern Shore, Hampton Roads, Chesapeake Bay, Northern Virginia, Central Virginia, Southwestern Virginia, Shenandoah Valley, Blue Ridge Highlands, and the Heart of Appalachia.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Law Practice
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