Executive Assistant

You’re the task master extraordinaire.

Candidates should possess exceptional organizational skills and familiarity with a fast-paced, deadline oriented environment. Due to the nature of the work, the candidate must have meticulous attention to detail and be able and eager to juggle multiple responsibilities. You will answer directly to the CEO and CCO.

Responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings
• Assist the C-level team with all needed administrative tasks as requested
• Prepare and edit correspondence as requested. You will be corresponding with clients and high level contacts so professional communications is extremely important
• Prepare and manage reports
• Maintain and organize files and documents
• Handle ordering of supplies and equipment for the remote agency
• Assist with project coordination and follow-up on action items
• Handle sensitive and confidential information with discretion
• Coordinate travel arrangements and itineraries
• Assist with event planning and coordination

Skills

• 3-5 years of experience in a fast paced, professional environment
• Must have experience supporting C-level executives with client communications
• Must have experience with Google Drive
• Proficient in MS Office, Word and Excel, with superior Keynote and PowerPoint skills and experience editing presentations
• Interest in digital, advertising, marketing
• Meeting coordination/event planning
• Smart, self-starter, resourceful and ready to jump in
• Hands-on approach, flexible and ability to change gears quickly
• Excellent problem solving skills
• Follow through on tasks until complete
• Ability to handle sensitive and confidential information
• Positive attitude is a must
• Extreme attention to detail, ability to multi-task and juggle priorities
• Articulate, professional phone presence, and excellent communication skills
• Thrive in a fast paced environment and be solution-oriented

***This is a fully remote role***