Executive Assistant

About Bose

You know the moment. It’s the first notes of that song you love, the intro to your favorite movie, or simply the sound of someone you love saying “hello.” It’s in these moments that sound matters most.

At Bose, we believe sound is the most powerful force on earth. We’ve dedicated ourselves to improving it for nearly 60 years. And we’re passionate down to our bones about making whatever you’re listening to a little more magical.

About the Automotive Team

For over 40 years, we have partnered and seen rapid growth with some of the finest automobile brands in the world to create unique sound solutions for our customers on the road. With a meticulous blend of hardware and software design, we can deliver a magical listening experience in the car with more of the sound you want—your music, your phone calls—and reduce the sounds you don’t want, like engine and road noise.

About the Role

We have a great opportunity for an upbeat, organized, and creative Executive Assistant to support our SVP, Automotive and VP, Automotive Supply Chain Quality, their broader leadership teams and the Troy, Michigan Hub Office.

Job Responsibilities

• Manage schedules and multiple calendars, resolving conflicts as they arise.
• Coordination of division-wide meetings and events.
• Assist with group announcements, communications, and presentations.
• Coordinate travel and complete expense reports on behalf of travelers.
• Ariba delegate responsibilities including approving and reconciling invoices when needed.
• SAP Time Collection responsibility
• Welcome and on-board new team members - including computer ordering, badge access etc.
• Act as a champion for reinforcing the global team culture & local Hub community.
• Support for other important projects and coordination of special events.
• Partner with Workplace services to ensure effective office operations, compliance and space planning.

About You

• You are known for being thorough, and for getting all the details right.
• You continuously look for ways to contribute, proactively assessing the needs of the business, offering assistance and support.
• You can build memos and power point content for distribution from context and a few notes.
• You effectively use your network to get stuff done on behalf of the division.
• You take pride in being able to balance priorities and multi-task.
• You are comfortable navigating the highly sensitive and confidential work that is common with supporting executives.
• You have experience with enterprise systems (SAP, Ariba, Workday, etc).
• You get satisfaction from helping others, and from making the organization run more efficiently.
• You help organize follow-up and check in with staff to ensure timelines are met.
• You demonstrate exceptional judgment in prioritizing and making scheduling and office administrative decisions.
• You are always willing to go “the extra mile” to accomplish tasks and responsibilities.
• You have a flexible “can do” attitude and willingness to learn.
• Demonstrated experience supporting at the Executive Leadership level.
• Ability to multi-task and drive projects and task to completion with minimal direction.
• Ability to build clear communications, excellent proofing skills.
• Outstanding Microsoft Office skills, including PowerPoint, Excel, Word and Outlook.
• Ariba/SAP and shopping cart power user is a plus.
• Experience with other tools like SharePoint.

“Our goal is to create an atmosphere where every candidate feels supported and empowered in the interviewing process. Diversity and inclusion are integral to our success, and we believe that providing reasonable accommodation is not only a legal obligation but also a fundamental aspect of our commitment to being an employer of choice. We recognize that individuals may have different needs and requirements based on their abilities, and we provide reasonable accommodations to ensure ideal conditions are met during the application process. If you believe you need a reasonable accommodation, please send a note to wellbeing@bose.com”

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