Essential Duties and Responsibilities include the following. Other duties may be assigned.
Regular and consistent attendance.
Schedule executives’ appointments.
Schedule and coordinate quarterly Board of Directors’ meetings and committee calls.
Create, assemble, and distribute quarterly board meeting books.
Arrange and/or coordinate all travel (commercial and private) for the Executive Department.
Prepare and/or review correspondence and reports.
Organize and maintain confidential documents.
Manage financial projects or other research as needed.
Attend meetings for training or on executives’ behalf as requested.
Serve on committees as assigned.
Manage projects as needed.
Manage other clerical staff as needed.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Professional Skills
Have a working knowledge of executives’ duties and company policies.
Have good understanding of company’s industry, industry events and organizations.
Have good poise and people skills to interact with visitors, company personnel, industry contacts, or community groups.
Must be a team player and desire to work in a fast-paced environment with high volume.
Must be able to have a strong & positive working relationship with all employees.
Education/Experience
Minimum of high school diploma or general education degree (GED), bachelor’s degree preferred, or equivalent combination of education. 3 years of experience in administrative office duties, with progressive advancement in responsibilities and/or authority required.
Certificates, Licenses, Registrations
None
Language Ability
Must have good command of the English language, including understanding of sentence structure and content, proper spelling and use of words, and grammar. Must have the ability to read, interpret and understand information and ideas presented in writing and through spoken words and sentences. Must be able to effectively communicate information in writing or speaking so others will understand.
Math Ability
Must have the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Must be proficient in the use of a calculator.
Reasoning Ability
Must be able to apply general rules to specific problems and to combine seemingly unrelated pieces of information to form general conclusions. Must be able to apply common sense to recognize potential problems and provide reasonable options for solution. Must have an understanding to carry out detailed written or oral instructions.
Computer Skills
Must be proficient in word processing, spreadsheets, database software, email and other software as needed. Must be adaptable and quick to learn new office technologies.
Supervisory Responsibilities
The position has no direct supervisory responsibilities.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the environment is moderate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Entertainment Providers
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