Executive Administrative Assistant

Join our Growing Team and see why Summit Utilities, Inc was named as one of the Fastest Growing Denver Area Private Companies 2019 and 2020; Best Places to Work in Maine 2019, 2020, 2021 and 2022; and Best Places to Work in Arkansas 2020, Oklahoma 2022 and Missouri 2023.

Summit is a growing natural gas utility company providing safe, reliable and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri and Oklahoma. Being part of the Summit team means embracing excellence, diversity and innovation, committing to safety each and every day, and doing all that we can to serve each other, our customers and the communities where we live. We aim to bring warmth and energy to everything we do.

We have an exciting opportunity open for an Executive Assistant based in Little Rock, AR.

Position Summary

The Executive Administrative Assistant provides administrative support to executive leaders while assisting other departments with key responsibilities.

Primary Duties And Responsibilities

• Executive level administrative support
• Planning, organizing, and managing executives’ calendars, resolving overlapping commitments, and protecting time for priorities.
• Coordinating logistics for meetings, including travel and hotel accommodations and other arrangements including meals, reservations, and communications
• Coding and processing executives’ expense reports and invoices
• Creating PowerPoint presentations and accompanying material
• Managing a variety of special projects for executives and others, while maintaining a high level of confidentiality
• Office Management
• Providing support for office space hoteling by visiting or remote team members
• Management of office supplies
• Maintaining distribution lists for internal communications
• Interfacing with building management and facilities department for resolution of office facility issues
• Oversight of cleaning crews and coordination with other vendors as needs arise
• Assist with building moves or other office space needs
• Planning and coordination of social events for employees
• Other duties as assigned
• Provide backup for team of other Executive Assistants
• Support other Executive Assistants across the organization by providing help with large projects, logistics, Board Meetings or whatever is needed to get the job done
• Provide backup for vacations.
  

Education And Work Experience

• Bachelor’s degree preferred or equivalent experience.
• 3 or more years' experience in an administrative role in a corporate environment.
• High level of proficiency with Microsoft Office tools including Word, Excel, Power Point and Outlook required
  
  

Knowledge, Skills, Abilities

• Willingness to assist with any request with a positive attitude and exhibit a high level of professionalism when dealing with employees, contractors, and vendors.
• Must be a self-starter who can recognize where processes can be improved and takes the initiative to improve them.
• Ability to be one step ahead and anticipate the needs of the company, resourceful and results oriented.
• Ability to proactively manage the day-to-day schedule of a C-level executive.
• Exceptional attention to detail and sense of urgency in resolving issues.
• Strong written and verbal communication skills
• Outstanding time management and organizational skills
• Incredible work ethic and follow through
• Ability to take initiative and problem solve independently
• Ability to multi-task and work efficiently in a high-paced environment
• High level of proficiency with Microsoft Office tools including Word, Excel, Power Point and Outlook
• Requires an individual with a proven record of maintaining confidential information with discretion
• Demonstrates a high level of dependability and reliability exhibited by being punctual and fulfilling all commitments.
  
  

Summit offers competitive pay and medical/dental/vision and other benefits that provide flexibility, choice and support to our employees when they need it most. We understand that home and family are essential pieces of your life, and our benefits are designed to support you both at work and at home.

Summit Utilities, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with disability.