Executive Administrative Assistant

About the company

Insilico Medicine is developing next generation of artificial intelligence (AI) platforms to accelerate drug discovery and development, while cutting down cost and increasing success rate. The company is constantly making breakthroughs in R&D, launching AI solutions, and advancing its own internal pipeline of small molecule therapeutics. Recently, it announced the nomination of a preclinical candidate for a novel target in fibrosis. The company is planning to start human clinical trials and nominate more preclinical candidates for a variety of diseases with unmet medical needs. Biopharma partnerships are key part of our growth strategy.

About the position

We are currently looking for a detail-oriented and highly organized Administrative Assistant to play a key role in the smooth operation of our office. The Administrative Assistant will be responsible for providing comprehensive support to our team, managing office supplies, and coordinating marketing and PR event logistics.

Essential Job Functions:

1. Support all facility related issues and ensured smooth operations of the Boston Site, including IT, maintenance, safety, procurement to ensure efficiency and compliance with company policies.
2. Serve as the point of contact for internal and external queries, offering administrative support and managing communication.
3. Work closely with the executives to develop timelines, planning meetings, agendas and related matters.
4. Manage event registration for the executives. Plan off-site events, negotiate conference rates, plan meals/meetings and organize extracurricular activities.
5. Prepare regular reports on expenses, office budgets, and other expenditures.
6. Coordinate elements of onboarding (setting up new hires on our systems, getting their welcome package ready, etc.)
7. Daily office maintenance and cleanliness.
8. Coordinate team events/outings.
9. Assist in the organization and planning of marketing and PR events, including on-site support, coordination with vendors, preparing company brochure and souvenir and guest registration, etc.
10. Other tasks as required.

Qualifications:

1. Proven experience as an Administrative Assistant or in a similar role.
2. Strong organizational and planning skills with attention to detail.
3. Excellent time management skills and ability to prioritize work.
4. Strong communication skills in both written and spoken English.
5. Proficient in MS Office and comfortable learning new software systems.
6. Familiarity with office management procedures and basic accounting principles.

Company Documentary:

https://www.youtube.com/watch?v=AOJfkDu5nC4