Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Type: Contract

Level: Mid-Level

Location: Remote - USA

Duration: Immediate start - June 30th, 2025 (with strong potential for extension)

Summary of the Opportunity:

We are seeking a highly organized and experienced Executive Administrative Assistant to join our team. As an Executive Administrative Assistant, you will play a critical role in supporting two General Managers and contribute to impactful projects within our global talent development diversity and inclusion team.

Role Summary: In this role, you will provide calendar management, project management support, and administrative assistance to our General Managers. Your responsibilities will include managing calendars, coordinating meetings, handling travel arrangements, managing budgets, triaging mailbox inquiries, and providing general project management support. This is a great opportunity to gain exposure to a global team and work that positively impacts people's lives, while developing valuable skills for your career advancement.

Key Responsibilities and Duties:

• Provide strategic calendar management for two General Managers, prioritizing urgent escalations and balancing overall business needs
• Handle sensitive and confidential topics with the utmost integrity
• Represent the managers and the team's brand through effective written and verbal communication with internal and external stakeholders
• Manage and coordinate complex events, ensuring goals are met and resources are allocated appropriately
• Navigate complex organizational challenges by influencing with impact, diplomacy, tact, and empathy
• Ensure compliance with Microsoft policies and manage expenses for the senior leaders
• Coordinate travel arrangements and create detailed itineraries/agendas for maximum productivity
• Assist with the annual rhythm of business, including meeting schedules and workload management

MUST-Have Skills and Qualifications:

• 7+ years of administrative, business support, or customer service experience
• Expertise in Outlook and calendar management
• Experience in budget management and purchase order (PO) management
• Ability to handle multiple tasks independently and prioritize effectively
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications

Preferred Skills and Qualifications:

• Previous experience working at Microsoft
• Prior experience managing multiple stakeholder calendars

So, calling all top performers,

• Exciting Opportunity: This role presents an exciting opportunity to contribute to impactful projects and initiatives while honing your skills in communications, project management, and executive support within a dynamic corporate environment.
• About this Posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.

Equal Employment Opportunity: IFG is an equal-opportunity employer. We welcome diversity and are committed to creating an inclusive environment for all. We are committed to diversity and inclusion. We have a non-discrimination policy and encourage candidates from all backgrounds to apply. We provide accessibility and accommodation during the application process. ♀️🏳️‍🌈🌍

Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! 🤝👍✉️ Please feel free to drop in your resume at nishant@ifgpr.com