Events Specialist

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities.

Description

• Provide administrative support to the Events Manager in the planning and execution of university events.
• Assist with event logistics, including venue setup, signage, registration, and attendee coordination.
• Coordinate communication with event vendors, ensuring timely delivery of services and materials.
• Manage RSVP lists, track attendance, and assist with guest inquiries and accommodations.
• Assist with event promotion efforts, including drafting social media posts, designing promotional materials, and distributing event invitations.
• Support on-site event operations, including assisting guests, troubleshooting issues, and managing event flow.
• Assist with post-event tasks, such as collecting feedback surveys, compiling event analytics, and updating event records.
• Perform other duties as assigned by the Events Manager to ensure the success of university events.

• Location: fully on-site; UC San Diego Park & Market, 1100 Market Street, San Diego, CA 92101
• Anticipated duration: 6 months
• Compensation: $27 -$29 / hour, including paid holidays and vacation/sick leave. Full-medical insurance also available.
• Work schedule: Mon - Fri, 9:00 AM - 5:30 PM. Occasional evenings and weekends required for events.

Qualifications

• Bachelor's degree in hospitality, event management, communications, or a related field preferred.
• Previous experience in event planning or administrative support role is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office suite and event management software.
• Ability to work collaboratively in a team environment and adapt to changing priorities.
• Flexible schedule to accommodate evening and weekend events.
• Enthusiasm for the mission and goals of the university.