Events Manager
Please apply to be considered and we will be in touch to discuss the details!
Responsibilities
Pre-event:Employee Enablement
- Partner with Integrated Communications lead to create an employee experience project plan.
- Create key resources to ensure employee support such as Google Project “hub” site, employee FAQ doc, email box and SLACK channels are up to date.
- Confirm employee onboarding orientation for each event.
- Work with HR to build employee code of conduct in Workday and ensure all employees acknowledge.
- Monitor event email box and respond/route to appropriate event leads for guidance.
- Partner with Event Scheduling Manager to ensure employee registration milestones, testing, comms, experience, questions, approvals, etc. are executed.
- Oversee the management of SLACK account access for vendors and channel creation for Workday event teams.
Gigster Management
- Curate list of all open gigs, post, maintain, and manage.
- Ensure posted, manager approval, looped in to gigster team.
- Support with Executive Experience Enablement in partnership with the Executive Experience gigster.
Staffing Contingency Planning
- Create contingency planning deck, circulate to all workstream leads to ensure full back up plan is in place for all key roles onsite.
Customer Experience Liaison
- Partner with the Workday WSP/Pro/Community teams to determine priorities, budget, and needs.
- Loop in key workstream partners to confirm timelines and feasibility to execute within budget and in alignment with event strategy.
- Be main point of contact leading up and onsite for all needs to facilitate experience.
Giveaways
- Manage full program giveaways project.
- Ensure that all sponsorship requirements are met.
- Confirm list of stickers, buttons, and other misc. giveaways needs, circulate proofs, and ensure orders are placed on time and budget.
- Schedule giveaways calls as needed with stakeholders, creative, and other teams.
- Serve as main point of contact for giveaway agencies.
- Ensure all shipping to the site is provided and arrive on time, in the right place, and set up.
- Work with Fill it Forward to ensure proper tracking, ordering, and non-profit org support.
- Ensure annual Rising pin is designed for EMEA and NA, on budget, and delivered on time. .
Onsite:
- Serve as the main point of contact for all employee event staff.
- Create and distribute daily staffing sheets and issue daily “no show” reports.
- Manage employee check-in area and lounge:
- Scan employee volunteers for shifts onsite.
- Distribute employee wearables.
- Work with event agency to design and execute lounge onsite - tables, chairs, power, etc.
- Communicate back to employee leads where this area will be so they can inform employees.
- Include employee lounge in all internal comms, support documents, onsite maps.
- Backfill volunteer shifts as needed, due to employee no-show or illness.
Basic Qualifications
- Organization
- Communication
- High attention to detail
- Collaboration
- Experience Design
- Events
- Cross-functional
- Customer service
- Possesses great self-confidence and an outgoing personality
- Excellent interpersonal skills with an emphasis on relationship building, retention, and growth
- Demonstrates an irrepressible positive and winning attitude
- Self-starter with the ability to work independently
- Detail-oriented with excellent problem-solving skills
- Team player who can work well in a collaborative environment
Other Qualifications
- Experience managing 1000+ employee schedules over a multi-day event.
- Scheduling tool management.
- Microsoft Outlook
- Slack
- Google sheets, docs, slides, and forms.
- Experience with RainFocus is a plus.
- Executive Assistant experience is highly desirable.
This is the pay range that Magnit reasonably expects to pay for this position: $31.03/hour - $41.38/hour
Benefits: Medical, Dental, Vision, 401K
To be considered for other contract opportunities please upload your resume via Magnit Direct Sourcing:
https://workday.willhire.co/register
-
Seniority level
Mid-Senior level -
Employment type
Contract -
Job function
Management, Marketing, and Project Management -
Industries
Software Development
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