Events Manager

Please apply to be considered and we will be in touch to discuss the details!

Responsibilities

Pre-event:Employee Enablement

• Partner with Integrated Communications lead to create an employee experience project plan.
• Create key resources to ensure employee support such as Google Project “hub” site, employee FAQ doc, email box and SLACK channels are up to date.
• Confirm employee onboarding orientation for each event.
• Work with HR to build employee code of conduct in Workday and ensure all employees acknowledge.
• Monitor event email box and respond/route to appropriate event leads for guidance.
• Partner with Event Scheduling Manager to ensure employee registration milestones, testing, comms, experience, questions, approvals, etc. are executed.
• Oversee the management of SLACK account access for vendors and channel creation for Workday event teams.

Gigster Management

• Curate list of all open gigs, post, maintain, and manage.
• Ensure posted, manager approval, looped in to gigster team.
• Support with Executive Experience Enablement in partnership with the Executive Experience gigster.

Staffing Contingency Planning

• Create contingency planning deck, circulate to all workstream leads to ensure full back up plan is in place for all key roles onsite.

Customer Experience Liaison

• Partner with the Workday WSP/Pro/Community teams to determine priorities, budget, and needs.
• Loop in key workstream partners to confirm timelines and feasibility to execute within budget and in alignment with event strategy.
• Be main point of contact leading up and onsite for all needs to facilitate experience.

Giveaways

• Manage full program giveaways project.
• Ensure that all sponsorship requirements are met.
• Confirm list of stickers, buttons, and other misc. giveaways needs, circulate proofs, and ensure orders are placed on time and budget.
• Schedule giveaways calls as needed with stakeholders, creative, and other teams.
• Serve as main point of contact for giveaway agencies.
• Ensure all shipping to the site is provided and arrive on time, in the right place, and set up.
• Work with Fill it Forward to ensure proper tracking, ordering, and non-profit org support.
• Ensure annual Rising pin is designed for EMEA and NA, on budget, and delivered on time. .

Onsite:

• Serve as the main point of contact for all employee event staff.
• Create and distribute daily staffing sheets and issue daily “no show” reports.
• Manage employee check-in area and lounge:
• Scan employee volunteers for shifts onsite.
• Distribute employee wearables.
• Work with event agency to design and execute lounge onsite - tables, chairs, power, etc.
• Communicate back to employee leads where this area will be so they can inform employees.
• Include employee lounge in all internal comms, support documents, onsite maps.
• Backfill volunteer shifts as needed, due to employee no-show or illness.

Basic Qualifications

• Organization
• Communication
• High attention to detail
• Collaboration
• Experience Design
• Events
• Cross-functional
• Customer service
• Possesses great self-confidence and an outgoing personality
• Excellent interpersonal skills with an emphasis on relationship building, retention, and growth
• Demonstrates an irrepressible positive and winning attitude
• Self-starter with the ability to work independently
• Detail-oriented with excellent problem-solving skills
• Team player who can work well in a collaborative environment

Other Qualifications

• Experience managing 1000+ employee schedules over a multi-day event.
• Scheduling tool management.
• Microsoft Outlook
• Slack
• Google sheets, docs, slides, and forms.
• Experience with RainFocus is a plus.
• Executive Assistant experience is highly desirable.

This is the pay range that Magnit reasonably expects to pay for this position: $31.03/hour - $41.38/hour

Benefits: Medical, Dental, Vision, 401K

To be considered for other contract opportunities please upload your resume via Magnit Direct Sourcing:

https://workday.willhire.co/register