Events Manager

Job Details:

Job Title: Event Project Manager

Location: Remote (PST working hours)

Duration: 2+ Months

Position Overview:

The Event Project Manager - Women’s Engagement will be responsible for organizing and coordinating our brand’s participation in the following women-focused events:

• Grace Hopper Conference
• Women of Color STEM
• Society of Women Engineers

The goal is to maximize our visibility and engagement at these conferences, fostering connections and promoting the company's initiatives related to diversity and inclusion.

Key Responsibilities:

Planning and Coordination

• Develop a detailed participation plan and timeline tailored to each event, including goals and objectives, speakerships & activations, and participant overview.
• Coordinate planning calls, take notes, and ensure action is taken with EP DRI.
• Partner with EP Manager and Operations on the event budget allocated for the conference, ensuring cost-effectiveness.
• Obtain necessary approvals for company-related activities (PR, Corp Identity, etc).

Marketing and Promotion

• Develop and execute a marketing plan to promote brand’s participation.
• Coordinate with the marketing team for promotional materials and campaigns specific to the conference.
• Manage event-specific registration and attendee communications.

Logistics and Operations

• Arrange transportation and accommodation for our speakers and VIPs.
• Coordinate the schedule and activities for the team during the conference.
• Ensure the availability of necessary materials and equipment.

On-site Management (Remotely)

• Partner with EP DRI to ensure staff and volunteers are well-informed and prepared.
• Remotely address and resolve any issues or emergencies during the conference; maintain Slack channel.

Post-event Activities

• Conduct a post-event evaluation and debrief with the planning team, collecting feedback.
• Ensure all outstanding payments and follow-ups are completed promptly.
• Deliver final report on the event, including an overview, activation ROI, metrics, budget actuals, and participant survey results.

Deliverables:

• Detailed participation plan and timeline.
• Budget report with regular updates.
• Marketing plan specific to the conference.
• Schedule and program for the team.
• Post-event report and evaluation.

Performance Metrics:

• Adherence to budget and timeline.
• Successful execution of the participation plan.

Expectations:

• Strong organizational and multitasking skills.
• Ability to work independently and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and tools.
• Experience in event planning and coordination, preferably in a corporate setting.

Contractor Overview:

This role outlines the responsibilities, deliverables, and expectations for an Event Project Manager in organizing and coordinating brand’s participation at women-focused events. The goal is to ensure effective management of all aspects to achieve a successful presence and promote our diversity and inclusion initiatives.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.