Unlimited Paid Time Off (Vacation days, sick days, work-from-home)
23 Org-Wide Days Off (Holidays, Quarterly Mental Health Days, End-of-Year Break)
Healthcare Benefits:
Medical (65% sponsored by the organization)
Dental (100% sponsored by the organization)
Vision (100% sponsored by the organization)
Healthcare spending/reimbursement accounts
401K account with employer-matching contributions (after 1 year of employment)
Annual $1000 technology stipend
Annual professional development stipend
Reports To: Director of Learning Innovation and Design
Position Summary
We are seeking an enthusiastic and detail-oriented Events Coordinator to join our dynamic team. In this role, you will thrive in a collaborative, co-creation culture that is dedicated to addressing systemic oppression, promoting racial and health equity, and empowering Black and Latino/a/x/e youth.
As an Events Coordinator, you will be responsible for project managing and supporting all organizational events and engagements. Your primary responsibilities will include planning, coordinating day-of-event activities, serving as the operational liaison, and managing event data.
Responsibilities
Project Coordination & Logistics:
Coordinate, project manage, and serve as the operational liaison for programs and events, including learning engagements (both youth & adult), training, workshops, events, and convenings.
Manage all logistical aspects of events, such as venue selection, vendor coordination, catering, audio-visual setup, and transportation.
Collaborate with cross-functional teams to define program objectives, content, and event formats that align with organizational goals.
Manage event platform(s), including the organization's Events Page & Convertkit event listings.
Coordinate program and event workflow for all engagements, including attendee registration tracking, email communication, pre-work survey data tracking, and event registration flow.
Oversee and support the program and event calendar, ensuring alignment and confirmation with presenters, marketing and communications, and other teams across the organization.
Serve as the point of contact for day-of-event activities, including liaising with vendors, attendees, and presenters, setting up spaces (virtually or in-person), coordinating handouts or materials, and communicating with participants for day-of support access and logistics.
Monitor and evaluate program and event effectiveness, gather feedback, and identify areas for improvement.
Handle pre- and post-event activities, including data analysis, report generation, and documentation of lessons learned for future events.
Create and update a dashboard with logistics for all upcoming events and provide weekly updates to management.
Vendor & Sponsorship Management
Source and negotiate with vendors and suppliers, including securing contracts and managing vendor payments.
Negotiate sponsorship deals & manage documentation, contracts, and Memoranda of Understanding (MOUs) as needed.
Supervise event staff, volunteers, and contractors to ensure roles and responsibilities are clear and tasks are executed effectively.
Data Management & Evaluation
Manage data related to engagements and events, such as participants, registrations, attendance, and pre, during & post surveys.
Collaborate with staff members to regularly report on organizational outcomes and impact across departments to staff, community members, and grant funders (both current and prospective).
Manage the collection and organization of external impact stories (including case studies) to support the demonstration of real-life examples of Equity-Centered Community Design™ and other organizational frameworks and models.
Please note that this position requires evening/weekend availability and travel to events as needed (up to 20% travel expected). Additional duties may be assigned as required.
Qualifications
Bachelor's degree from an accredited four-year college or university and/or at least 2 years of related experience in event management, operations, or project management.
Two years of supervisory and/or project management experience, minimum (non-traditional settings acceptable).
Experience in planning, managing, and executing a variety of programs and events.
Project management skills with the ability to handle multiple projects simultaneously.
Experience and ability to manage multiple projects independently and within a team, including scoping projects with appropriate deadlines, assigning tasks, and keeping up-to-date with priorities and communication.
Ability and willingness to continuously and critically examine one's relationship to power, privilege, oppression, history, and healing.
Experience using Google Suite products (Gmail, Docs, Sheets, Slides, Forms).
Experience with any of the following products and platforms is a plus: Zoom, Basecamp, Mighty Networks, MURAL, Copper (CRM), Adobe Creative Suite, SurveyMonkey, Facebook, Twitter, and Instagram.
Must be able to pass a background check.
Preferred Personal Qualities
Highly organized and detail-oriented.
Strong adaptability to changing directions.
Ability to work positively and effectively as part of a group.
Self-motivated and able to work independently.
Commitment to promoting racial and health equity.
Commitment to youth development.
Commitment to continuous improvement.
Excellent interpersonal skills.
Fluency in Spanish is a plus.
Strong enjoyment of a fast-paced and continuously evolving environment.
Experience with, and/or interest in, design methodologies and principles including but not limited to Equity-Centered Community Design, Equity Design, Liberatory Design, Design Justice Network principles, design thinking, Human-Centered Design, and Inclusive Design.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.
Our organization is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, sex, color, religion, creed, age, national origin, ancestry, sexual orientation, gender identity or expression, genetic information, physical or mental disability, medical condition, pregnancy, familial status, caregiver status, or veteran's status.
Applications will be reviewed immediately until the position is filled.
We look forward to receiving your application!
Employment Type: Full-Time
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Human Resources Services
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