Direct message the job poster from Dynamic Events, Inc.
Karol Chen
Director of People & Culture at Dynamic Events, Inc.
Our Mission
Is to create meaningful and innovative experiences. Dynamic Events is a full-service agency specializing in corporate event and meeting planning. With over 20 years of industry experience we provide strategic and tactical solutions for the execution of in-person, digital, and hybrid events including proactive project management, logistics, content & speaker management, and expo and sponsor management.
Our Culture
Is intentional. We believe that every induvial on our team contributes to our culture and we encourage everyone to advocate, to be leaders in their own way, and to foster a safe and inclusive environment. We believe in being adults, and treating others with the freedom, accountability, and respect that comes with it. We also believe that sometimes the right gif. in chat can speak louder than words.
Our Team
Is exceptional and dedicated. We are a small but motivated team who find true fulfillment and joy in living the day-to-day alongside each other (on good days and not so good days). We are passionate about events, about personal and professional growth, and most of all, passionate about supporting each other and having fun along the way. We invest in our future by creating a fun workplace full of creative, skilled, curious, and enthusiastic people.
The Job
This is a mid- level event position and requires a mature professional individual with strong customer service skills who can interact well with the public at all levels from wait staff to CEO. The position requires great flexibility, creative problem solving and the ability to manage multiple priority projects.
The incumbent is responsible to work alongside team members of every level leveraging logistical expertise to ensure external client expectations are exceeded.
Major Accountabilities
Work strategically with our clients to understand their goals and objectives
Heavily support in tactical event, supplier, and workstream management
Is the point of contact and key member of the planning team- strategically anticipates needs and takes action
Identify department needs and manage processes for all events end-to-end (including budgets, action items, production timelines, event agenda, space allocation, scheduling and coordination)
Leverage new technologies, strategies, and innovation to deliver value and unique experiences to our clients and attendees
Schedule and run conference calls and meetings with key participants including meeting agendas, resources PPT decks and meeting notes
Support relationships with vendors and clients
Create event agenda with key stakeholders to optimize attendee flow, different learning opportunities, venue capacity, speaker needs and event goals and objectives
Hands-on, daily management of all logistics, content, or expo workstreams and, working with Event Managers to become proficient in project management
Identify and manage best onsite/ hybrid delivery, including but not limited to content, scheduling, room sets and floorplans, space planning, and A/V, electrical, internet and venue needs
Measure and analyze post event results (evaluations, attendance, feedback) on events and communicate findings back to key stake holders.
Partner with other vendor and stakeholder teams to ensure execution of all deliverables is timely and accurate.
· Delegate, train and supervise administrative support personnel as needed
Work with team leads to create and execute event staffing plan including, but not limited to, management of staffing tools, scheduling, executive and supplier level communications
Source and evaluate vendors, venues, virtual platforms, speakers, and any other resources
Participates in stakeholder meetings and can present information in a way that is professional, persuasive, and drives the project forward
Manage and maintain email support alias for events; ensure a high standard of professionalism with both clients and attendees
Create informative and actionable copy for speaker and stakeholder comms
Travel onsite as needed including events not directly supported, assisting with set up, logistics and teardown
Represent Dynamic Events with the utmost professionalism providing quality customer service while maintaining strong ethical work standards
Key Competencies for Success in this Role
Excellent verbal and written communication
A fast worker with excellent project management skills and the ability to work on time-sensitive, cross-functional initiatives in a fast-paced environment
Strong data management, data analytics, and Microsoft Excel skills
Ability to work with minimal supervision, prioritize multiple tasks, and complete scheduled tasks on time under deadline pressures
Ensure attention to detail and a high level of accuracy
Strong customer service and people skills, managing client staff and professionally handling strong personalities
Able to identify team needs and take initiative
Capable of learning quickly and grasping new tasks and technologies effectively and efficiently
Resourceful and proactive
Willingness to support events in various time zones and locations
Key Skills for Success in this Role
Proficient in Microsoft suite of products with an emphasis on Excel, Outlook, Teams and PowerPoint
Ability to utilize Microsoft Teams and other platforms to lead internal and external calls/meetings
Ability to learn all types of events and tradeshows
Good analytical, writing, and communication skills
Able to travel as needed
Comfortable and experienced with executive level audience
Ability to multitask and prioritize in a fast-paced work environment
Education & Experience
Minimum of 2 years of Project Management or Event Logistics experience
High school diploma required
College degree in relevant subject preferred
Employment type
Full-time
Referrals increase your chances of interviewing at Dynamic Events, Inc. by 2x