We're a dynamic agency that believes in creating authentic and meaningful human-to-human connections through live events. We're looking for a passionate Event Producer to join our team and help bring unforgettable experiences to life for our corporate clients.
Position Overview
As an Event Producer, you'll report to a Senior Event Producer and collaborate closely with team members across all levels of our agency. Your primary responsibility will be supporting a variety of corporate clients, focusing on high-level design, detailed contract negotiation, logistics management, custom fabrication, entertainment coordination, and event production elements.
If you get excited about spreadsheets and floor plans, this is the job for you!
Key Responsibilities
Event Planning and Execution
Participate in initial ideation and strategic discussions for assigned projects
Lead or contribute to regular client-facing meetings
Create detailed budget documents using MS Excel
Source and vet potential vendors, destinations, and hotels
Develop visuals to support event proposals and execution (decks, floor plans, renderings)
Manage project-related tasks using internal software
Handle contract execution, purchase orders, and payments for approved event materials
Oversee registration systems and manage reporting for various event aspects
Hire and train on-site event management teams as needed
Create and manage organizational documents, production schedules, and run-of-show timelines
Lead pre-event meetings, staff training sessions, and post-event debriefs
On-Site Management
Manage internal and external teams during events
Set up on-site workspaces and offices
Prepare and implement emergency plans and event staff manuals
Conduct appropriate pre-event training
Budget and Financial Management
Maintain cost control and profitability for assigned projects
Submit required accounting paperwork and conduct post-event reconciliations
Industry Engagement
Maintain a network of supplier partners
Actively participate in industry networking and relationship-building opportunities
Stay current with event industry trends and best practices
Team Collaboration
Work closely with other agency teams to ensure flawless execution of projects
Manage or supervise Event Coordinators as needed
Shadow and learn from Senior Event Producers
Qualifications
Bachelor's degree in Marketing, Events, PR, or equivalent experience
3+ years of experience in event planning, meeting planning, or experiential marketing
3+ years of experience in budget creation
Intermediate level or higher proficiency with MS Excel
Valid US driver's license and passport
Ability to work full-time in a remote office setting
Willingness to travel domestically and internationally (up to 30% of the year)
Preferred Skills And Experience
Experience with event décor and scenic fabrication
Knowledge of entertainment and event production
Familiarity with online meeting systems (Zoom preferred)
CSEP, CMP, or other related certification
Cvent certification or in-depth experience using the software
What We're Looking For
Passion for event planning and the live events industry
Strong organizational skills and attention to detail
Excellent communication skills, both verbal and written
Ability to manage multiple projects simultaneously
Creativity and problem-solving skills
Adaptability and grace under pressure
Physical Requirements
Ability to walk, stand, sit, and use a computer for extended periods
Capacity to stand for up to 3 hours at a time
Ability to lift and move up to 25 pounds
Access to reliable transportation and a suitable remote office work environment
We Value Diversity
Our agency is an Equal Opportunity Employer committed to providing a fair chance to all applicants regardless of race, religion, color, national origin, sexual orientation, gender identity or expression, age, veteran status, disability status, or other legally protected characteristics. We believe that diversity fuels our creativity, and we're dedicated to fostering an inclusive workplace where everyone can thrive.
Join Our Team
If you're ready to take your event planning career to the next level and work with a team that values innovation, creativity, and human connection, we want to hear from you!
Employment Type: Full-Time
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Human Resources Services
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