Event Coordinator
Our client, a leading financial software company, is looking to hire an Events Coordinator in Atlanta, GA.
***This is a 1 year contract with the potential for extension or conversion***
What You’ll Do:
- Manage incoming requests for external events through the intake process.
- As part of this, create and manage a tracking sheet of all requests submitted and report on metrics such as volume and completed/rejected requests by team
- Collaborate with our Sales team to plan and manage VIP dinners including venue, calendaring/scheduling, guest count, presentation prep, contracts, deliverables tracking, swag etc.
- Help the team get organized and create and maintain playbooks that enable repeatable event and communication strategies that scale globally
- Maintain a comprehensive annual event calendar consistently throughout the year.
- Align with the Brand marketing calendar and share with all relevant stakeholders on a monthly basis Book team travel and arrange logistics as needed for events team members.
- Review, negotiate and approve hotel contracts for block booking rooms for internal employees
- Manage invitations to internal stakeholders, sending calendar invitations and event confirmations and create and share individual itineraries for internal executives attending events
- Create internal communications to promote events and encourage employees to share social posts using assets you will create in partnership with internal communications team
- Manage daily reporting to Marketing leadership on attendee counts and customer / prospect type versus targets for all in-person events
- Create training packs and swag for event ambassadors to ensure they are on brand and create memorable experiences for our attendees
- Utilize customers feedback mechanisms and sentiment analysis tools to gather qualitative data post events to share with executive leadership
- Experience managing purchase orders for events and cross functional projects Provide general administrative support to the team as needed
Skills:
- 1-3 years’ experience with events coordination (especially virtual and/or hybrid) and marketing
- Ability to learn new software or experience with web conferencing (Zoom, Swoogo)
- Experience in SaaS, technology, accounting or SMB preferred
- Exceptional oral and written communicator
- Ability to manage changing priorities in a high-pressure environment
- Willingness to travel and work collaboratively and autonomously
- Forward-thinking attitude and ability to effectively and quickly make decisions when unforeseen situations arise
- Logistics and detail-oriented mindset
- Comfortable rolling up your sleeves and doing the work yourself
- Well-honed time management skills
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Seniority level
Associate -
Employment type
Contract -
Job function
Business Development and Marketing -
Industries
Financial Services
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See who you knowFeatured Benefits
Inferred from the description for this job
-
Medical insurance -
Dental insurance -
Vision insurance -
401(k) -
Commuter benefits
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