Direct message the job poster from Motion Recruitment
Emily Doherty
Senior Recruiter, Enterprise Talent Services at Motion Recruitment
Our client, a leading financial software company, is looking to hire an Events Coordinatorin Atlanta, GA.
***This is a 1 year contract with the potential for extension or conversion***
What You’ll Do:
Manage incoming requests for external events through the intake process.
As part of this, create and manage a tracking sheet of all requests submitted and report on metrics such as volume and completed/rejected requests by team
Collaborate with our Sales team to plan and manage VIP dinners including venue, calendaring/scheduling, guest count, presentation prep, contracts, deliverables tracking, swag etc.
Help the team get organized and create and maintain playbooks that enable repeatable event and communication strategies that scale globally
Maintain a comprehensive annual event calendar consistently throughout the year.
Align with the Brand marketing calendar and share with all relevant stakeholders on a monthly basis Book team travel and arrange logistics as needed for events team members.
Review, negotiate and approve hotel contracts for block booking rooms for internal employees
Manage invitations to internal stakeholders, sending calendar invitations and event confirmations and create and share individual itineraries for internal executives attending events
Create internal communications to promote events and encourage employees to share social posts using assets you will create in partnership with internal communications team
Manage daily reporting to Marketing leadership on attendee counts and customer / prospect type versus targets for all in-person events
Create training packs and swag for event ambassadors to ensure they are on brand and create memorable experiences for our attendees
Utilize customers feedback mechanisms and sentiment analysis tools to gather qualitative data post events to share with executive leadership
Experience managing purchase orders for events and cross functional projects Provide general administrative support to the team as needed
Skills:
1-3 years’ experience with events coordination (especially virtual and/or hybrid) and marketing
Ability to learn new software or experience with web conferencing (Zoom, Swoogo)
Experience in SaaS, technology, accounting or SMB preferred
Exceptional oral and written communicator
Ability to manage changing priorities in a high-pressure environment
Willingness to travel and work collaboratively and autonomously
Forward-thinking attitude and ability to effectively and quickly make decisions when unforeseen situations arise
Logistics and detail-oriented mindset
Comfortable rolling up your sleeves and doing the work yourself
Well-honed time management skills
Seniority level
Associate
Employment type
Contract
Job function
Business Development and Marketing
Industries
Financial Services
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