We are seeking a highly organized and enthusiastic Event Assistant to join our team. The ideal candidate will support the planning and execution of various events, ensuring that all aspects run smoothly and efficiently. This role requires a proactive individual with excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities
Event Planning Support:
Assist in the development and implementation of event plans and timelines.
Coordinate with vendors, suppliers, and contractors to ensure timely delivery of services and materials.
Help with the creation and distribution of event materials such as invitations, programs, and signage.
On-Site Event Coordination:
Assist with the setup, execution, and teardown of events.
Provide on-site support to event organizers, speakers, and attendees.
Manage event logistics, including registration, seating arrangements, and audio-visual requirements.
Administrative Duties:
Maintain and update event databases, contact lists, and calendars.
Prepare and process event-related documentation, including contracts, invoices, and expense reports.
Assist with post-event activities, such as evaluations and thank-you notes.
Communication:
Serve as a point of contact for event-related inquiries.
Coordinate communication between event stakeholders, including internal teams and external partners.
Assist in the promotion of events through social media, email campaigns, and other marketing channels.
Budget Management:
Assist in monitoring event budgets and expenses.
Provide support in financial reporting and budget reconciliation.
Qualifications
Strong organizational and time management skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
Ability to work flexible hours, including evenings and weekends, as needed.
Strong problem-solving skills and ability to work under pressure.
Creative and detail-oriented mindset.
Salary: $725 - $1125 per week
Job Posted by ApplicantPro
Seniority level
Entry level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Business Consulting and Services
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