Event Administrative Assistant

About Client:

Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.

The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.

Rate Range: $22-$26/Hr

Job Description:

Global Center Site Support:

• Assist with all aspects of event management for the site, including idea generation, planning phases, facilitation of logistics, marketing, and procurement tasks.
• Event coverage includes senior management meetings, public events, and employee engagement activities such as open forums, planning sessions, training | awareness sessions, networking, philanthropic and social events
• Create presentations and produce reporting to support site governance, stakeholder management and other key activities
• Support the budgeting and expense management process, which covers facilitation of approval process, payment processing, budget planning and expense reporting
• Responsible for document management for all site documentation and key correspondence
• Assist with other tasks and special projects to support the other US Global Centers as needed
• Ownership of executive's calendar, schedule all meetings, (in-person/virtual) and conference calls, handle meeting conflicts and escalate issues; manage the bankers internal Client Relationship database profile
• Arrange all aspects of travel (domestic and international), arrange flights, hotels, rental car and car service, visa applications, manage travel profiles and obtain necessary approvals
• Prepare all itineraries, internal and external
  
  

Skills:

• Excellent communication, writing, judgment, and problem-solving skills
• Meticulous attention to detail as well as exceptional organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Pro-active and dedicated; must have a strong sense of ownership and accountability for all job functions
  
  

Requirements:

• Level of Education: High school diploma or GED required; College Degree Preferred
• Experience: 7+ Years Relative Corporate Experience
• Technical Proficiency: Microsoft Office Applications (especially Outlook for email, calendar, and contacts), Excel, PowerPoint, internet. Virtual Video conferencing (Zoom, WebEx, Teams etc.)
  
  

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

About ApTask:

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:

At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com