Entry Level Administrative Assistant / Office Manager

Social Capital Resources LLC. is a rapidly growing Staffing Firm, seeking an entry-level Administrative Assistant!

Responsibilities:

• Process all forms of payment including wires or checks for vendors, data entry, coding/allocating invoices to general ledger accounts
• Assist with business development / marketing campaigns
• Resolve all issues relating to accounts payable – i.e., work with vendors on research items, stop payments, vendor creation and maintenance
• Work with vendors to resolve issues on a timely and professional basis
• Maintain W-9 files which includes proactive follow-up with vendors
• Create invoices
• Create commission reports for employees
• Prepare collection efforts for clients
• Prepare and maintain IT and marketing channels
• Manage office supplies and replenish as needed
• Maintain a clean reception area, keeping marketing material stocked, and maintaining a professional office atmosphere
• Assist with incoming and outgoing mail
• Organize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order

Qualifications:

• Bachelor’s degree
• 0-2 years prior experience working as an Administrative Assistant or Office Manager
• Highly organized, with excellent communication skills
• Familiarity with Excel and ADP
• Ability to multi-task in a fast-paced environment
• Eagerness to work in business development/sales

ACCOMMODATIONS:

The role requires moving or lifting items under 30 pounds, sitting for extended periods of time, and the ability to speak and hear. Specific vision abilities include close vision for data entry.

Reasonable accommodations may be made to ensure individuals with disabilities can perform essential functions.