Engagement and Events Coordinator

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Pulivarthi Group LLC is a Global Staffing & IT Technology Solutions company, with our prime focus of providing world class solutions to our customers with the right talent. We combine the expertise of our team and the culture of your company to help you with the solution that is affordable and innovative using high quality standards and technologies.

We’ve served some of the largest healthcare, financial services, and government entities in the U.S.

Job Title: Engagement and Events Coordinator

Location: Remote

Duration: Long-term

Company Overview

Pulivarthi Group is a premier global provider of staffing and IT technology solutions, renowned for delivering exceptional services tailored to each client's unique needs. With a steadfast commitment to excellence, we merge expertise with innovation, ensuring cost-effective solutions of the highest quality. Our diverse client base spans healthcare, finance, government, and beyond, reflecting our adaptability and proficiency across industries. Operating in the United States, Canada, and Mexico, we pride ourselves on aligning with clients' cultures, deploying top-tier talent, and utilizing cutting-edge technologies. Pulivarthi Group stands as a beacon of reliability, efficiency, and innovation in the realm of staffing solutions.

Job Overview/Summary

We are currently seeking a highly organized and proactive Engagement and Events Coordinator to manage logistics and planning for high-visibility agency principals. This role involves coordinating speaking requests, briefing materials, and partner engagements, as well as managing travel and event logistics to ensure successful participation in external engagements. This role is administrative in nature and focuses mostly on the internal coordination around external events, not the execution of the events. The ideal candidate will have extensive experience working with senior leadership and a proven ability to manage complex logistics and event planning.

Responsibilities

Manage engagement logistics for high-visibility agency principals, including speaking requests, briefing materials, external partner coordination, and internal stakeholder coordination.

Oversee the planning process for engagements, including travel logistics, venue scouting, and engagement coordination to ensure successful outcomes for traveling staff.

Keep relevant internal and external parties updated with the latest developments and logistical changes.

Utilize the agency's Customer Relationship Management (CRM) system to track requests and respond in a timely manner.

Manage both current and future events, ensuring all administrative aspects of event management are handled efficiently and effectively.

Respond quickly to support the administrative needs of event management, ensuring seamless execution.

Primary Skills

6+ years of work experience in a similar role, preferably with experience staffing senior personnel at public events.

Proven experience working with senior-level leadership in a fast-paced environment.

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Exceptional attention to detail and proactive problem-solving skills.

Ability to think several steps ahead and anticipate the needs of senior leadership and the agency.

Excellent communication skills, both written and verbal, with the ability to effectively communicate across different levels of an organization.

Strong organizational skills and the ability to thrive working across silos.

Secondary Skills

Experience with high-level strategic planning and event management in a government or non-profit setting.

Knowledge of federal health programs and regulatory environments.

Equal Opportunity Statement

Pulivarthi Group is proud to be an equal opportunity employer. We are committed to building a diverse and inclusive culture and celebrate authenticity. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, or any other legally protected characteristics.