Behavioral Health Administration (BHA) is seeking an Administrative Assistant 3 to join their team in Lakewood, WA. The Administrative Assistant 3 will be the principal assistant to the Program Director for the Steilacoom Competency Restoration Program (SCRP), a Residential Treatment Facility (RTF).
This position has delegated responsibility to assign, schedule, coordinate, and
ensure completion of confidential administrative and operational matters. To be successful in this role, you must have exceptional independent judgment, strong decision making and problem-solving skills, and the ability to multi-task while dealing with complex interactions between BHA and the judicial system and other stakeholders.
Pierce County employees are eligible to receive an Orca Card for transportation needs.
Opportunities performed on - site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
Some Of What You'll Do
Prepare official communications and documents for the SCRP Program Director to include memos, charts, spreadsheets, proposals, work instructions, reports, presentations, taking meeting notes and official correspondence
Be a forward-facing employee to the court and other stakeholders and ensures that communication is of professional standards and representative of DSHS policies, procedures, and expectations
Provide support for the Program Director on a wide range of confidential issues including policy and process change development
Organize and schedule meetings with various officials, state agencies, and constituents on behalf of the Program Director
Maintain and track assignments for the Program Director and other work projects and deadlines within SCRP
Establish and maintain record and filing system that supports and adheres to retention requirements for records
Plan, facilitate and track recruitment efforts within the SCRP. Primary point of-contact regarding recruitment and onboarding processes
Provide budget maintenance within delegated authority
Process vendor invoices for payment
Supervision, support, and back-up for secretary senior
What we're looking for:
Strong organization and administrative skills
Ability to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptions
Ability to independently manage time and tasks
Strong sense of customer service and team orientation
Advanced experience using Word, Excel, PowerPoint, Outlook, PowerPoint, Access, Publisher, Visio, and internet applications including familiarity with SharePoint
A desire to be a leader and interest in maintaining a culture of belonging
Who should apply?
High school diploma or GED
AND
Three or more years of progressively responsible experience in office, clerical, secretarial, bookkeeping, accounting, or general administrative work
Note: Formal education may substitute year-for-year of work experience.
Interested? Apply today! Submit your application and upload your resume.
To learn more about DSHS, go to www.dshs.wa.gov .
Questions? If you have any questions, you are encouraged to contact DSHS recruiter Georgina Pringle by email Georgina.Pringle@dshs.wa.gov or call the main Talent Acquisition line at 360-725-5810 and reference job number 07466.
Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Individual and Family Services, Government Administration, and Hospitals and Health Care
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