The Documents Supervisor will be assigned to one or more projects. The Supervisor must have an extensive understanding of right-of-way documents and solar operations, timelines, and project requirements and work independently.
Report to the LAD Administration Manager.
Train team members.
Ensure all internal and external deadlines are met.
Responsible for overseeing the data management and document preparation related activities for projects in the right-of-way and real estate acquisitions for electric transmission assets.
The land rights routinely acquired include, but not limited to, easements for the construction, re-construction and operation of electric transmission lines, and fee property acquisitions for electric substations.
Accountable for data management, which includes creating, analyzing, reporting, converting, or transferring data.
Review and analyze complex title information and documents, LTC, and title opinions. QA/QC database entries related to title information.
Review and understand complex right-of-way documents.
QA/QC generated documents, in compliance with project instructions, confirming that all provisions are approved for use by the client or Project Manager and provisions are within the scope of the project.
QA/QC all easement packages and necessary reports and coordinate transfer of final documents. Confirm that all requests follow the project instructions set out for the project.
Maintain title records, lease records, documents, forms, and multiple databases through data entry, manual filing and other applications. Keep all files organized and updated.
Assist Project Manager with special projects as requested.
Produce various special reports for the Project Manager.
QA/QC all documents being sent for recording to the county recorder or clerk offices.
Securely maintain all original documents and project data.
Assist other departments with special projects as requested.
Oversee Documents team for specific projects.
Coordinate specialized training with the LAD Managing Director.
Provide reports to the LAD Administration Manager as requested or required for a project.
Other duties as assigned.
Ability to QA/QC others' work with accuracy.
Ability to coordinate teams, organize workload, adjust to changing priorities, and work well under pressure.
Possess strong communication skills, attention to detail, time management skills, and extensive analytical skills.
Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).
Must have 4 years of experience and detailed knowledge in performing due diligence review of documents, examining right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents correspondence relating to the property.)
Responsible for data integrity for project reporting and data input and acts as a subject matter data expert.
Extensive database experience with multiple databases, including Percheron’s GRID database, and the ability to learn other client databases.
Ability to work autonomously and to collaborate fully as a team player.
Ability to pay close attention to details, and present good planning, organization, and time management skills.
Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
Ability to maintain regular attendance as per work schedule agreed with the manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
Ability to comply with applicable laws and regulations and Company policies and procedures.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Information Technology
Industries
Renewable Energy Semiconductor Manufacturing, Industrial Machinery Manufacturing, and Oil and Gas
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