Director of Special Events

Summary

The Director of Special Events position is responsible for directing the three major fundraising events at PPGC: the annual Houston luncheon, New Orleans Fall Celebration, and Baton Rouge Spring Event; and implementing stewardship events in the Texas PPGC service area. The position maintains a portfolio of event donors and collaborates regularly with the VP of Development, the VP of Strategic Partnerships-Louisiana and Development team members.

Essential Duties

Texas Service Area Events

• In coordination with the VP of Development, manages the honoree, chairs and volunteer leadership for the Houston luncheon.
• Works closely with gift officers on cultivation and solicitation of tables sponsors.
• Maintains a portfolio of event donors.
• Oversees and manages all event logistics, including scoping venues, securing vendor contracts, catering and day-of logistics.
• Works closely with Development and Communications teams on event production and execution, including materials and program development.
• Works with Public Affairs team to recruit, organize and manage volunteer support as needed.
• Establishes the event goals in coordination with VP of Development and develops strategies, plans and budget; outlining revenue and expenses; and monitors progress against goals.
• Manages an accurate and timely record of ticket and table sales through event database.
• Plans and implements Development stewardship events.
  
  

Louisiana Events

• Works in coordination with the VP of Strategic Partnerships LA to manage logistics of Louisiana events, including scoping venues, securing vendor contracts, catering and day-of logistics.
• Works in coordination with the VP of Development and VP of Strategic Partnerships LA to establish event goals, strategies, plans and budget.
• Works closely with the VP of Strategic Partnerships LA, Development Writer and Communications team on event production and execution, including materials and program development.
  
  

Education And/or Experience

• Bachelor’s degree required
• Fundraising experience in annual fund
• Demonstrated track record with respect to detail orientation and accuracy.
• Experience in Raiser’s Edge preferred.
• Experience with graphic design software preferred.
  
  

Qualifications And Ability

• 2-4 years of progressive responsibilities in non-profit fundraising.
• Ability to lead multiple long- and short-term projects simultaneously, meeting all related deadlines; ability to plan, prioritize, coordinate, and manage own work; ability to work unsupervised and make decisions and solve problems independently, effectively and creatively.
• Demonstrated ability to plan and execute effective fundraising events.
• Demonstrated success in annual fundraising campaigns, methods, and techniques.
• Experience working as a member of a team and developing effective working relationships with staff, volunteers and donors.
• Strong knowledge of principles, ethics and practices of successful fundraising concepts, and appropriate solicitation techniques.
• Ability to work well under pressure.
• Ability to write correspondence, reports, fundraising collateral and speaking remarks.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to interact with diplomacy and tact amid influential clients and diverse groups.
• Goal-oriented, strategic, persistent and persuasive in the contact, follow-through and completion of acquiring donor gifts.
• Thorough, organized and detail-oriented approach to work.
• Understands the confidential nature of fundraising efforts and donor information, and maintains high level of confidentiality.
  
  

Language Skills

• Excellent verbal and written communication, interpersonal and relationship-building skills to effectively work with a variety of people and personalities; ability to communicate clearly in person and in writing.
  
  

Computer And Mathematical Skills

Computer skills in the following areas: Microsoft Excel, Word (mail merge), etc.), PowerPoint and Windows environment

Computer literacy and competency with electronic donor tracking systems.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, talk, and hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

This role is hybrid remote with some travel to event sites including in the state of Louisiana required.

Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, verbally or in writing.

Planned Parenthood is an equal opportunity employer. We are dedicated to ensuring that all of

our decisions regarding all aspects of the employment relationship including recruiting, hiring,

promotions, assignment, training, access to social and recreational programs, discharge,

compensation, benefits, and the terms, conditions, and privileges of employment are in

accordance with our principles of equal opportunity. It is Planned Parenthood’s policy that, in

exercising our management responsibilities, we will not discriminate against teammates or

applicants on the basis of race, color, national origin, ethnicity, religion, age, sex, gender, marital

status, sexual orientation, gender identity, gender expression, genetic information, military

service, covered veteran status, physical or mental disability, pregnancy, childbirth, or related

medical conditions, political opinions or affiliations, or on the basis of any other status protected

by applicable federal, state, and/or local law. It is our objective to hire and promote individuals

who are qualified for positions by virtue of job-related considerations such as education,