Director of Materials Management - Materials Management - Full Time/Days - Req #1996787654

Brief Description

Job Objective:

Under the supervision of the Chief Financial Officer, the Director of Materials Management coordinates, guides and is fully accountable for all departmental activities to support hospital wide strategic objectives.

Essential Duties and Responsibilities:

• Directs the centralized procurement of all supplies, equipment and services (excluding purchases by Pharmacy, Dietary and Engineering)
• Directs and organizes timely and accurate distribution of materials, equipment and supplies throughout Antelope Valley Health Care District
• Directs receiving, courier services and mail operations ensuring timely and accurate distribution of materials
• Develops and implements processes to monitor price trends of materials and supplies
• Develops and implements processes to provide cost-benefit analysis to substantiate decisions in product selection
• Directs the negotiation of purchase contracts, follow-up scheduling and expediting of deliveries
  
  

Non-Essential Duties:

Faxing, photocopying and other clerical duties Other miscellaneous duties as required

Knowledge, Skills and Abilities:

Knowledge

Thorough, generalized knowledge of Central Supply practices and procedures including supply processing and materials handling systems generally acquired through two or more years experience in Central Supply activities or completion of course work leading to certification as a Certified Registered Central Supply Technician

Knowledge of Material Management practices and procedures, including all the processes of supply distribution, storage, par leveling, and patient charging

mechanisms through Central Distribution. Including the efficient and cost effective procurement and distribution of quality supplies, equipment, and services through Purchasing, Receiving, Courier, and Mail systems generally acquired through two or more years in experience in the Material Management field or two years of college level study in the Material Management or related field

Knowledge of management principles and skills in the area of planning, organizing, directing, budgeting, staffing, and evaluating usually acquired through two or more years of management experience or college level courses

Knowledge of data processing and/or computer skills generally acquired through college level classes or one or more years experience in computer related field

Skills

Skill in typing

Skills in advanced computer usage

Skills with office (word processing, spreadsheets, presentation) software programs

Skilled in oral and written communication

Skilled in customer service and satisfaction

Abilities

Ability to research, evaluate, develop, and implement new programs or projects as

needed or required within time frames

Ability to communicate and interface effectively with administrative and department

managers, physicians, staff, vendors and sales representatives

Ability to develop departmental goals and objectives, and establishes and implements

policies and procedures for department operations

Ability to arrange adequate space requirements for storage of products and modifies

distribution techniques and practices as required

Ability to coordinate, organize and evaluate work

Ability to design, develop and document policies and procedures as related to Materials

Management

Ability to read and interpret difficult and complex material

Ability to prepare clear and comprehensive reports

Ability to create instruction and training materials

Ability to provide clear and logical documentation

Core Competencies: All AVH employees will effectively demonstrate these behaviors:

Accountability

Action Oriented

Customer Focused

Compassion

Effective Communication

Teamwork

Ethics & Values

Integrity & Trust

Management Competencies: All AVH management (Supervisor, Manager, Assistant Director,

and Director) will effectively demonstrate these behaviors:

Conflict Management

Problem Solving

Timely Decision Making

Process Management

Fairness to Direct Reports

Hiring & Staffing

Developing Direct Reports

Education and Experience: Education

High School Graduate or General Educational Development (GED®) Test Equivalency Certificate required

Associate or Bachelors Degree in related field desired

Experience

Minimum ten (10) years Purchasing and Distribution experience required Leadership/Management experience required

Healthcare experience desired

Required Licensure and/or Certifications:

Certified Purchasing Management Preferred, But Not Required

AVH Conduct/Compliance Expectations:

Ability to adhere with AVH Leaves of Absence Policy

Ability to adhere with AVH Paid Time Off (PTO) Policy

Ability to adhere with AVH Recording of Hours Worked Policy

Ability to adhere to the department dress code

Ability to organize work and establish priorities

Ability to expand on own initiative in performance of duties

Skill and ability to follow the telephone etiquette/standards

Conforms to AVH Standards of Excellence

Ability to function effectively under pressure and meet time parameters

Ability to communicate effectively while maintaining good working relationships with co-

workers, managers and other hospital staff

Ability to adhere to the normal standards of courtesy and conduct as defined under the

rules of hospitality at AVH

Ability to maintain the confidentiality of patient, hospital and department information

Ability to adhere to safety rules and regulations

Safely and effectively uses all equipment necessary to carry out duties

Ability to interpret and function under hospital and department policies and procedures

Conforms With Required And Appropriate Joint Commission Requirements

Conforms with and supports hospital quality assurance and improvement guidelines

Ability to participate effectively in department and hospital staff education

AVH Conduct/Compliance Expectations:

Ability to adhere with AVH Leaves of Absence Policy

Ability to adhere with AVH Paid Time Off (PTO) Policy

Ability to adhere with AVH Recording of Hours Worked Policy

Ability to adhere to the department dress code

Ability to organize work and establish priorities

Ability to expand on own initiative in performance of duties

Skill and ability to follow the telephone etiquette/standards

Conforms to AVH Standards of Excellence

Ability to function effectively under pressure and meet time parameters

Ability to communicate effectively while maintaining good working relationships with co-

workers, managers and other hospital staff

Ability to adhere to the normal standards of courtesy and conduct as defined under the

rules of hospitality at AVH

Ability to maintain the confidentiality of patient, hospital and department information

Ability to adhere to safety rules and regulations

Safely and effectively uses all equipment necessary to carry out duties

Ability to interpret and function under hospital and department policies and procedures

Conforms With Required And Appropriate Joint Commission Requirements

Conforms with and supports hospital quality assurance and improvement guidelines

Ability to participate effectively in department and hospital staff education

Display a willingness to work as a team player

Ability to give and support the highest level of patient/customer satisfaction at all times Supports and adheres to the values and mission statement established by the AVH Board of Directors

Ability to demonstrate knowledge and understanding of Corporate Compliance rules and regulations, complies with duty to report behavior standard, demonstrates understanding of purpose for Corporate Compliance hotline and importance of seeking guidance from a supervisor when in doubt regarding a possible corporate compliance issue

Physical Requirements and Working Conditions:

Work is usually performed in an office / warehouse / hospital environment and dock area.

Work may be noisy and subject to many interruptions, distractions and temperature variations due to the close proximity of dock and open doors.

A detailed description of the physical requirements of this job is maintained in the Employee Health Department.

NOTE:THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY PEOPLE ASSIGNED TO THIS JOB. THIS DOCUMENT IS NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, SKILLS, AND WORKING CONDITIONS FOR THE PERSONNEL SO CLASSIFIED

Requirements

Education and Experience: Education

High School Graduate or General Educational Development (GED®) Test Equivalency Certificate required

Associate or Bachelors Degree in related field desired