Director of Libraries, Museums and Affiliate Facilities (66110BR)

Job Summary

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts and Sciences (FAS) campus.

This position consolidates the management of collections-oriented facilities; the FAS Libraries and Museums, and the storage facilities in Southborough. The position is also responsible for the management of the new Science and Engineering Complex (SEC), the five existing FAS/SEAS facilities in Cambridge, and the Science Center. This position ensures consistent OPRP leadership and management practices at all facilities. The portfolio totals approximately 2,500,000 sq. ft., budget responsibility of approximately $35 million, and a staff of 20 with 5 direct reports.

Position Description

The Director of Libraries, Museums and Affiliate Facilities:

• Provides strategic leadership in planning and problem-solving on a wide range of complex FAS and University-wide facility priorities including day-to-day operations, public safety, emergency response, accessibility, sustainability, and greenhouse gas reduction and accessibility. The Director is responsible for preserving Harvard assets; ensuring value for resources invested; protecting student, faculty, staff, and visitor safety; and ensuring smooth operation of day-to-day campus life for this portfolio.
• Is responsible for 5 direct reports, 15 indirect reports, and various vendors. Ensures that the proper training, advice, and knowledge are available to the operations staff to keep pace with changing technologies. Establishes and oversees processes needed for maintenance, emergency repairs, and capital renovations.
• Conducts strategic analysis for a complex portfolio of buildings and services for internal use and cross-tub reporting to the FAS Dean, Harvard and FAS Libraries, Central Administration, and other University Executives. Ability to analyze financial performance and budgetary issues, evaluate budget requests, and review year-end results.
• Develops, manages, and monitors $35M facilities operations budget. Works closely with direct reports to ensure budgets are on target and funds are properly allocated across the portfolio.
• Leads effort to continuously improve the security and preservation environments for FAS museums.
• The position serves as a key advisor to Harvard Library leadership, FAS senior management, and SEAS senior management and liaises with a wide variety of University departments and stakeholders including the Harvard University Police Department, Parking Services, Mail Services, Dining Services, Environmental Health and Safety, and various academic and administrative departments.
• Ensures various University and OPRP programs are consistently carried out across the building portfolio.
• Responds to emergency situations as appropriate during working and off-hours.
  
  

Basic Qualifications

• Bachelor's degree plus 10+ years of progressive work experience managing facilities OR, in lieu of a degree, at least 12 years of progressive work experience managing facilities.
• 10+ years of increasingly responsible facilities management experience in scientific research, library/museum collections, medical and/or academic environments.
  
  

Additional Qualifications And Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• Master’s degree or advanced training and education preferred.
• Excellent decision-making and organizational skills.
• Must be highly skilled in written and verbal communication and have the ability to work well with clients at all levels.
• Solid knowledge of local, state, and federal regulations for operating in an urban area setting within an educational, research-oriented environment.
• Demonstrated abilities in management, technical skills, strategic planning, and creative problem-solving.
• Strong working knowledge of relevant computer tools including MS Office, scheduling, work order systems, building automation systems, and security access control.
  
  

Physical Requirements

Walking throughout campus facilities including stairs, mechanical rooms, roofs etc.

Work Format Details

This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
  
  

Job Function

Facilities

Department Office Location

USA - MA - Cambridge

Job Code

329060 Facilities & Oper Manager

Work Format

On-Site

Sub-Unit

Administration and Finance

Salary Grade

060

Department

Office of Physical Resources and Planning

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Criminal, Education, Identity

Schedule

M-F 9-5

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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