Director of Facilities

Job Description

Summary: The Director of Facilities is responsible for overseeing Facilities and Grounds Maintenance, for all company owned and managed assets across the 42-acre property, including restaurants, a hotel, family fun center, retail shops, residential apartments, and offices.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Direct reports include Facilities and Grounds Managers and Painters.
• Responsible for developing and managing the annual budget for Facilities, Grounds, capital projects and maintenance R&M.
• Develop, schedule, and provide direction for 3rd Party and In-House Preventative Maintenance Programs, routine inspections, and maintenance of equipment.
• Responsible for recommending annual and long-term Capital plans.
• Setup project management tracking to ensure the successful execution of approved budgeted projects.
• Contract negotiations for facilities related scopes to ensure best cost, service, and product.
• Review and approve estimates and invoices, to ensure accuracy.
• Source appropriate vendors and trades for projects requiring 3rd Party involvement.
• Deployment of major capital projects and emergency fixes - Roofs, Hot Water, HVAC, Kitchen Equipment, Elevators, Fire Alarm/Sprinkler, Parking Lot/Sidewalks/Brick Pathways, Exterior Lighting, Landscaping.
• Develop and oversee monthly, quarterly, and annual preventative maintenance programs.
• Develop and oversee scheduling and deployment of required inspections for Fire Safety Systems and Elevators.
• Oversee the management of maintenance work orders including delegation of work and tracking of completion, verifying that all work is completed in a timely manner and to a satisfactory level.
• Apply for permits, attend inspections with local government agencies as necessary.
• Develop and oversee annual facilities site audits.
• Work with Operations teams to RFP and contract service-related vendors. Examples include Landscaping, Fire Systems, Elevators, Parking Lot Maintenance, Kitchen Equipment, etc.
• Compliance of Fire Systems Inspections, Repair, Upgrades and Fire Systems Monitoring.
• Design and maintain an Asset Database. Cataloging equipment purchase date, serial, model numbers, warranty information and end of life projections.
• Prepare assets for natural disasters and emergencies.
• Respond to emergency situations that occur on property, including during off hours.
• Attend weekly Operations meetings.
  
  

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General knowledge of all construction phases and local building and safety codes.
• Basic knowledge of electrical, plumbing, carpentry, air conditioning, and kitchen equipment.
• Ability to work in a fast-paced, deadline-oriented environment with the ability multi-task and manage several projects simultaneously.
• Great attention to detail.
• Ability to quickly identify and resolve problems.
• Excellent communication skills, both written and verbal.
• Excellent PC skills (Excel, Word) and internet online reporting; skill in preparing and maintaining records, writing reports and responding to correspondence.
• Sitting, standing, walking, bending, climbing stairs, kneeling, and lifting up to 50 lbs.
• Work varied shifts, including weekends, festivals and holidays.
  
  

Education/Experience:

• 5-7 years of facilities and grounds management experience.
• 3-5 years’ experience in a supervisory capacity.
  
  

Language Ability:

Ability to read, analyze, and interpret budgets, financial reports, contracts, invoices and legal documents. Ability to respond to common inquiries or complaints from internal and external customers, government and regulatory agencies, or members of the business community.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Supervisory Responsibilities:

Directly supervises Painters, Grounds Manager and Facilities Manager. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Design - Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
• Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Adapts strategy to changing conditions.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
  
  

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to frequently walk, climb stairs and ladders, bend, kneel and stoop; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to sit.