Knowledgeable Director of Facilities with 10+ years of experience in facilities maintenance and management responsible for directing all physical plant operations including security, maintenance, and housekeeping for Chicago area properties. In this role, you will be responsible for performing regular building safety and security inspections and overseeing and evaluating security and cleaning services as applicable. The Director of Facilities is responsible for overseeing systems and equipment maintenance for all company owned and managed assets.
Educational Requirements
Bachelor's degree in Facilities Management, Business Administration, or a relevant discipline.
Experience & Training
Facilities Leadership
10+ years of related experience, including building maintenance and operations, security, staff development and management.
Experience negotiating and working with external service providers, establishing contracts, contract administration, payments, and scheduling
Knowledge of electrical, plumbing, carpentry, air conditioning, and kitchen equipment in maintenance operations of commercial properties
Possess a strong knowledge and operational skills with Life Safety systems, wet and dry fire suppression systems, fire pumps, controls and alarms
General knowledge of all construction phases and local building and safety codes
Must be able to read blueprints, analyze, and interpret designs as related to building systems
Strong managerial experience with internal staff and external vendors
Ability to quickly identify and resolve problems. Strong problem-solving and decision-making abilities
Ability to coordinate activities and events, analyze diverse situations and recommend appropriate courses of action.
2-5 years management experience of a multi-site property portfolio
Strong organizational and time management skills
Flexibility and adaptability to changing priorities and workload
Staff Leadership
2-5 years’ experience in a supervisory capacity
Ability to work independently and as part of a team.
Hire, train, motivate and develop reporting staff members
Provide administrative oversight and management of facilities staff including evaluation of work performance, coaching, and development
Assign tasks/work and tracks progress and completion
Direct reports may include Facilities Supervisors, Coordinators, Technicians, Operations staff
Skills
Ability to work in a fast-paced, deadline-oriented environment with great attention to detail. Excellent communication skills, both written and verbal. Excellent communication, leadership, and interpersonal skills
Knowledge of building management systems and work order software (PropertyTrak preferred)
Excellent PC skills (Excel, Word) and internet online reporting; skill in preparing and maintaining records, writing reports, and responding to correspondence. Proficiency in Microsoft Office Suite and facilities management software
IV. Essential Job Duties & Responsibilities
Facilities Maintenance
Is the Administrator of PropertyTrak Facilities Equipment and Maintenance System for FH and HRDI
Ensure accurate tracking of clinical and non-clinical equipment for FH and HRDI
Review work order requests and assign tasks for equipment and facility repairs
Oversee all building repairs, maintenance, and service contracts for assigned locations, to include but not limited to contractors, security, garbage collection, HVAC, pest control, snow removal, landscaping and verify all work is completed to a satisfactory level
Oversee the housekeeping functions for all locations and ensure work is being completed and up to acceptable quality standards
Provide direction for 3rd party and in-house preventative maintenance programs
Develop and oversee scheduling and deployment of required inspections for Fire Safety Systems and Elevators. Ensure compliance of Fire Systems Inspections, Repair, Upgrades and Fire Systems Monitoring
Manage the inventory of supplies, tools, and equipment needed for facility maintenance
Collaborate with other departments to ensure that facility needs are met in a timely and effective manner
Respond to urgent maintenance calls
Facilities Management
Manage and schedule all facilities related to deliveries and pickups, including collection and removal of garbage and recyclables
Oversee annual facilities site audits
Responsible for contract negotiations for facilities related scopes. For example, Elevator Maintenance, Fire Systems Maintenance, and Monitoring
Establish and maintain an inventory of major building systems and ensure proper maintenance contracts and preventative maintenance schedules are in place, and repair work is completed as needed
Oversee the set-up for all group meetings, including set-up, wrap-up of furniture, food and beverage set-up, equipment, and furniture rentals, if needed, and determining and arranging extra security as needed
Equipment Management
Responsible for inventory of all stored facilities equipment and office equipment. Allocates all storage spaces and enforces standards for furniture and space utilization
Maintenance of online Asset Database. Cataloging equipment purchase date, serial, model numbers, warranty information and end of life projections
Request intake and work order management, delegation of work, and tracking of completion (PropertyTrak)
Develop and maintain a comprehensive maintenance schedule to ensure all systems and equipment are properly maintained
Vendor Management
Source appropriate vendors and trades
Contract with vendors as needed for equipment and facility repairs
Liaises with vendors and suppliers on behalf of senior managers
Work directly with vendors to negotiate the best pricing for facility related equipment
Work with vendors and contractors to ensure timely and cost-effective completion of repairs and maintenance tasks
Safety and Security
Responsible for 24/7 building security at all Chicago locations including: establish and maintain security requirements, secure and manage security service contracts and personnel to ensure the safety and security of buildings, employees and guests; respond to building alarms, act as the primary emergency contact person during off hours
Establish and maintain safety standards in facilities work activities and ensure proper use of chemicals and equipment in facilities maintenance and landscaping activities
Prepare for emergencies by developing and updating Emergency Action Plans, including emergency evacuation procedures and schedules for emergency drills
Test building security systems and promote safety within the facilities
Prepare assets for natural disasters and emergencies
Financial Management
Maintain accurate records of all maintenance activities, expenditures, and repairs
Review expenses and makes recommendations for improved operational efficiencies
Assist with budget planning and forecasting for facility maintenance expenses
Develop and submit capital budget projections for annual equipment and facility budget preparation
Responsible for recommending annual and long-term capital plans for each facility site
Responsible for budgeting annual capital projects and maintenance
Review and approve estimates, purchase orders, invoices, pay apps, and lien releases on a daily basis
Construction and Project Management
Conduct routine inspections and audits to identify areas of improvement for facility maintenance and upgrades. Makes recommendations to FH and HRDI leadership for these projects
Provide support during company development activities including acquisitions, dispositions, and new builds
Setup project management tracking for execution of approved budgeted projects
Apply for permits, attend inspections with local government agencies as required
Provide support when needed on all construction projects
Work Requirements
Sitting, standing, walking, bending, climbing stairs, kneeling, and lifting up to 50 lbs
Work varied shifts as needed, including weekends and holidays
Familiarity with local, state, and federal regulations regarding health and safety in the workplace
Performs other duties as required or assigned, which are within the scope of duties enumerated throughout
Powered by JazzHR
ADCYb01juS
Seniority level
Director
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Internet Publishing
Referrals increase your chances of interviewing at FRIEND FAMILY HEALTH CENTER by 2x