Director of Facilities

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CalWest's client school in the San Francisco Bay Area seeks a Director of Facilities and Safety to begin in August 2024.

Qualifications

• Five years of proven facilities management experience
• Bachelor’s degree
• Five years of construction and project management experience
• Operational knowledge of Google Suite, MSWord, MSExcel

Preferences

• Credential in Facilities management such as CFM or CEM
• 5 years of experience directly managing staff
• Experience working in a school setting
• Bilingual in Spanish

Responsibilities

• Manage all facilities and grounds maintenance and enhancement on both campuses, including fire protection, security, mechanical, electrical, plumbing, custodial, landscape, hardscape, hazardous waste streams, utilities, kitchen equipment, emergency systems, van shuttle fleets, and structures.
• Manage the work order system to ensure work orders are fulfilled in a timely and efficient manner; creates work orders and ensures work order progress and status updates are communicated to requestors timely. Performs completion of work orders as needed.
• Plan, forecast and execute deferred maintenance through continual strategic prioritization.
• Oversee summer maintenance, construction, preventative maintenance, repairs, cleaning, our vehicles, and capital projects.
• Supervise and oversee outsourced maintenance services such as janitorial, pest control, vending, landscaping and HVAC.
• Manage and evaluate all facilities-related service agreements.
• Ensure compliance with contractual agreements and budgetary restrictions by outside vendors.
• Periodically review and renegotiate vendor contracts including RFPs for new contracts. Obtain multiple vendor quotes for capital and deferred maintenance projects ensuring cost effectiveness and quality control.
• Work closely with the CFOO on budgeting, planning, and scheduling of maintenance and capital expenditures; manages assigned budgets and provides analysis as needed.
• Obtain bids and finalize contracts for all capital facilities projects.
• Develop work schedules for outside vendors so as to not interfere with the educational program.
• In coordination with the CFOO, develop and coordinate safety and emergency action programs and procedures for both campuses
• Coordinate with the Director of Operations and local first responders on routine Emergency Drills
• Lead Facilities, ERT, and Security teams in the event of an emergency.
• Oversee van driver training for all personnel.
• Oversee key issuance policies and coordinate with the Director of Operations as needed on key distribution.
• Ensure compliance with governmental physical plant-related requirements such as fire protection, ADA regulations, and elevator mechanics.
• Create/edit drawings as needed
• Oversee event setups and coordination
• Maintain the banner inventory and postings
• Liaise with CFOO, Head of School, Board of Trustees and relevant contractors on long-term facilities planning and build-outs, including the Mansion Renovation project (for School Year 2025-26)
• Evaluate and implement new technology methodologies in the facility field
• Manage, maintain and certify our safety equipment
• Oversee EPA and hazardous waste streams
• Ensure that sites and staff are compliant with CAL/OSHA/EPA as well as other applicable codes/regulations
• Manage the AHERA report and compliance
• Maintain confidentiality at all times
• Uphold our core values
• Foster an inclusive school environment

Supervisory Responsibilities

• Supervise and manage facilities staff executing their duties such as preventive maintenance, work order completion, event set-up/tear down, and van shuttle maintenance and driving
• Supervise, mentor, and evaluate all direct reports
• Complete written performance reviews on a regular basis
• Manage daily work schedules
• Assist team in prioritizing duties
• Oversee attendance and coverage of team duties
• Oversee work order progress and relevant communication with affected constituents
• Review and adjust team job descriptions on an ongoing basis
• Train and build facility staff expertise