Director of Administration for Single Family Office
Director of Administration for Single Family Office
Chace People
Ohio, United States
See who Chace People has hired for this role
DIRECTOR OF ADMINISTRATION FOR SINGLE FAMILY OFFICE IN THE MIDWEST
- Start Date: Interviewing now for immediate start
- Salary: $200,000 gross p.a. plus benefits + relocation package
- Location: Midwest, USA
- Contract: Full-time, Permanent
- Additional: Bachelor's degree required
Job Overview:
The Chace People Team is looking for a senior level executive for the integral role of Director of Administration, to join our client's esteemed family office team. In this pivotal role, you will oversee administrative operations, ensuring efficiency, confidentiality, and strategic support for the Principals. This position offers a unique opportunity to lead a dedicated team, implement administrative strategies aligned with organisational goals, and manage complex projects within a dynamic and fast-paced environment.
If you possess strong leadership skills, a service-oriented mindset, and thrive in maintaining high standards of excellence, we encourage you to apply and contribute to our client's continued success.
Key Responsibilities:
- Lead and manage a team of administrative professionals, providing guidance, support, and direction.
- Develop and implement administrative strategies aligned with organisational goals.
- Identify areas for improvement, streamline processes, and enhance efficiency.
- Establish and update administrative policies and procedures, ensuring compliance and efficiency.
- Manage office operations, including supplies, facilities, and HR support.
- Oversee document and data management, enforcing confidentiality and accessibility protocols.
- Coordinate internal and external communications, ensuring alignment with organisational objectives.
- Manage sophisticated calendar and travel arrangements, including meeting preparation and follow-up.
- Lead and coordinate special projects related to real estate, asset management, and recruiting.
- Interact with Principals, stakeholders, and external parties on behalf of the organisation, maintaining professionalism and discretion.
- Manage the Principals' Gifting Programs, ensuring meticulous tracking and execution of all gifting logistics.
Please note that this list is not exhaustive and further details and a full break-down of your responsibilities will be discussed upon successful application.
Requirements:
- Proven experience in family office or executive administration, with a strong understanding of private service.
- Bachelor's degree in a relevant field.
- Exceptional organisational and project management skills.
- High level of discretion and ability to manage confidential information.
- Proficiency in Microsoft Office Suite and project management tools.
Additional Information:
This role requires flexibility, outstanding interpersonal skills, and the ability to thrive in a dynamic, fast-paced environment. We are looking for an individual who is highly personable and articulate, with a sense of humility and humour. A "service heart" with the ability to view work through a project management lens; calibrate actions and organise support appropriately at the beginning of a project, sustain and build momentum in the middle and shepherd the process to a successful conclusion meeting all deadlines and goals. The Family Office offers a collaborative team culture and the opportunity to make a significant impact within the organisation.
-
Seniority level
Director -
Employment type
Full-time -
Job function
Administrative, Project Management, and Management -
Industries
Administrative and Support Services, Financial Services, and Executive Offices
Referrals increase your chances of interviewing at Chace People by 2x
See who you knowGet notified about new Director of Administration jobs in Ohio, United States.
Sign in to create job alertSimilar jobs
People also viewed
-
Executive Assistant (Global Law Firm)
Executive Assistant (Global Law Firm)
-
Administrative Assistant, Hyatt Studios
Administrative Assistant, Hyatt Studios
-
Human Resources Administrative Assistant
Human Resources Administrative Assistant
-
Administrative Assistant
Administrative Assistant
-
Executive Assistant
Executive Assistant
-
Executive Personal Assistant
Executive Personal Assistant
-
Executive Assistant
Executive Assistant
-
Administrative Assistant
Administrative Assistant
-
Administrative Assistant
Administrative Assistant
-
Executive Assistant
Executive Assistant
Looking for a job?
Visit the Career Advice Hub to see tips on interviewing and resume writing.
View Career Advice Hub