Development & Events Coordinator

About RepresentUs

RepresentUs is America’s leading nonpartisan organization fighting to protect and strengthen democracy. We unite independents, progressives and conservatives to pass pro-democracy laws, fight corruption, and defeat authoritarian threats. We have won more than 170 victories in cities and states across America since our founding 11 years ago. Each win is one step closer to our vision of making America the world’s strongest democracy by 2050.

RepresentUs is a carefully curated mix of professionals who want to make an impact in the world, and are passionate about strengthening democracy. We’re not a startup, but we’ve got startup DNA: we’re nimble, constantly learning and iterating, and we push ourselves to push the envelope—to ignore “industry standards” and set a new standard.

Democracy is for all, and at RepresentUs, so is our workplace. That's why we're an Equal Opportunity Employer. We are committed to evolving our staff and board to reflect the full diversity of America and the communities we aim to serve. As we seek the best of the best to join our ranks, we welcome applications from all walks of life (including but not limited to BIPOC/people of color, women, people with disabilities, and LGBTQ candidates) because we know that our democracy-building work has greater impact when we center diverse backgrounds, perspectives and ideologies. Once on the team, we encourage our teammates to bring their whole selves to work. We’re continually working to increase our cultural awareness, strengthen our approach to equity, and foster a climate of inclusion in all that we do. We invite you to belong with us! Read our statement on Diversity, Equity, Inclusion, and Belonging here.

These Cultural Agreements are the principles that guide the work we do and how we work together. They were developed collaboratively by a team of staff across the organization. It is critical to our success that all current and prospective staff review this document and agree to center these ideals in our work. We believe playing by and iterating on these rules will maximize the positive impact our organization has on the strength of America’s democracy.

Come win with us!

About The Role

RepresentUs seeks a full-time Development & Events Coordinator to support the Vice President of Development and the overall Development Team. Under the direction of the VP of Development, the Development & Events Coordinator will lead comprehensive administrative support and strategic coordination for the Development team, including managing donor data and ensuring data integrity, supporting fundraising initiatives, campaigns, and orchestrating event logistics to achieve revenue goals and enhance donor engagement.

What You'll Be Doing

• Overall Development Support
• Assist with the creation and implementation of the Development Plan that incorporates a range of strategies including annual appeals, major donors, grants, corporate and individual appeals, fundraising campaigns, and special events
• Provide development-related administrative support to the VP of Development. This support includes managing schedules and office calendars, coordinating meetings; preparing reports, presentations, and documents as needed
• Assist in prospect research to identify potential donors by utilizing a CRM, Wealth Screening tools, and internet research. This includes preparing donor briefings and assisting in building out a prospect pipeline
• Assist in grant research and tracking.
• Manage donor data, gifts and pledges, and other records in an accurate, timely, and secure manner while maintaining data integrity and keeping records updated with current information
• Draft and ensure donor acknowledgements and other correspondence are sent in a timely manner
• Prepare and deliver donor reports, presentations, and other materials as required
• Assist in the preparation of grant applications and other fundraising proposals
• Responsible for managing and responding to all general development inquiries by email and phone
• Manage and execute all list generation for mailings (physical and digital), donor recognition, event invitations, and all necessary follow-up
• Assist with the implementation and logistics of stewardship plans for donors
• Events & Meeting Coordination
• Support event and development Board of Director committees, including taking meeting minutes and sending them to committee members in a timely fashion. Work with committees and VP of Development in establishing and adhering to event budget, assist with event preparation, and attend events as needed to assist in set up, implementation, and clean up.
• Develop and execute fundraising campaigns and events, including researching, creating, and managing timelines, budgets, and other related materials
• Plan and facilitate meetings and other events, including managing guest lists, registration, and other event logistics
• In collaboration with the VP of Development, responsible for achieving and reporting on target earned revenue goals as generated by donor events
• Provide regular reports and analyses on donor events and engagement to the senior Development team and other stakeholders.
• Working with Marketing and senior management, generate all correspondence to prospective and current donors, including invites and thank-you letters
• Work with Development Operations regarding list and donor data management
• Track event RSVPs and assist with follow up
• Maintain records on event activities, progress, status, and post-event summaries
• Performs general office and administrative tasks, such as scheduling meetings, taking meeting minutes, fielding phone calls and donor inquiries, managing shared office calendars, and process handling incoming and outgoing mail, gifts, and pledges.
  
  
  

Skills and Experience

• Minimum of 2 years experience in a development, fundraising, or operations role
• Minimum of 2 years experience working in a CRM with ability to navigate systems and run reports
• Familiarity with the major giving cycle, moves management, and industry best practices
• Demonstrated ability to conduct routine and daily activities with utmost professionalism and integrity
• Excellent organizational, communication, and time-management skills. Ability to complete work accurately with attention to detail
• Ability to work effectively with people at all levels of the organization including: staff, consultants, colleagues, volunteers, members/constituents, donors, and the general public. Must be confident, outgoing, courteous, and professional in all written and verbal communications
• Must have a strong personal work ethic and ability to organize time and manage diverse activities
• Consistently demonstrate common sense, flexibility, and teamwork. Must be able to adapt or modify plans, timelines, or processes in response to changing circumstances
• Ability to work under pressure, anticipate needs, and meet deadlines
• Preferred experience: Minimum of 2 years experience in prospect research and gift processing for a mid-sized or larger non-profit organization
  
  
  

Individual contributor expectations

• Submit timesheets according to deadlines.
• Submit expense reports and reimbursements in a timely manner
• Participate in regular 1:1 meetings with manager
• Prioritize timely attendance and participation in all staff meetings, goal-setting sessions, and other meetings during office hours
• Participate in annual performance review process and contribute to a culture of continuous feedback
• Support internal culture building efforts
• Commitment to working beyond partisanship and to contribute to Diversity, Equity, Inclusion, and Belonging (DEIB) is essential
• Use and contribute to ongoing improvements of department and organization-wide systems, processes, and technology
  
  
  

Physical Requirements

RepresentUs is committed to supporting individuals of varying abilities and to providing reasonable accommodations to enable individuals with disabilities to thrive at RepresentUs.

The requirements of this role, related to its physical demands, described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

All employees must be able to operate a computer and use a cell phone. For roles that include frequent business travel expectations, we can discuss reasonable alternatives to travel in some instances. Most roles also require communicating with key external stakeholders of the organization in person, via the telephone, or via email. Individuals with questions about accommodations may request to speak with our ADA liaison at ADA@represent.us.

Essential functions of the role include:

• Working from a computer for long periods of time;
• While performing the duties of this job, the employee may also frequently be required to communicate using the telephone, email, and in person with stakeholders;
• This position has fewer than 5% travel expectations and is eligible for flexible work hour arrangements
  
  
  

Compensation And Benefits

We’re committed to bringing in top talent from all sectors. Accordingly, we offer competitive salaries and pretty awesome benefits.

Oh, and we have this wild idea that we’ll do better work if we have time to see our friends and families, so we get four weeks of paid vacation a year, plus personal and sick time.

This position is virtual and open to residents in the United States working East Coast hours.

This is a non-exempt position. The starting salary for the Development & Events Coordinator position is $64,000-$69,000.

Starting salary is based on the selected candidate’s qualifications and experience. To counter pay inequality and uphold internal parity, we use a nonnegotiable starting salary system, while benchmarking our pay to competitive markets.

This position is part of the bargaining unit represented by Office and Professional Employees International Union, Local 153 (OPEIU).

Hiring Process

• Screening conversation with HR
• Group interview
• Final interview
• Conditional Offer from HR
• Background/Reference Checks
  
  
  

To Apply

Please apply online at represent.us/careers and be sure to attach all requested materials.

When an applicant with a disability needs an accommodation to have an equal opportunity to compete for this position, they may request it in writing by emailing ADA@represent.us. No phone calls please.

RepresentUs reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. Background checks are conducted after an offer of employment has been made.

The Development & Events Coordinator will access sensitive/confidential information as part of their duties, and will be required to sign a Confidentiality/Non Disclosure Agreement specific to this information as a condition of employment.