This role includes Enrollment Officer, Corporate Testing Coordinator, and Data Management.
The ICS Enrollment Officer manages all enrollment tasks for Pre-Kindergarten through 12th grade. The Enrollment Officer coordinates marketing and recruitment strategies, including planning Open House recruitment events, ordering and preparing marketing materials, and representing ICS at recruitment fairs and events. The Enrollment Officer also collaborates extensively with Enroll Indy as a participant in Indianapolis’s unified enrollment process.
The ICS Corporate Testing Coordinator manages and oversees all testing processes for the corporation.
The ICS Data Management Coordinator will be responsible for all academic data collection and presentations.
Essential Responsibilities/Activities
Enrollment
Maintain accurate records for all enrollment applications and responses, keeping track of offer dates, response rates, and deadlines. Track enrollment counts throughout the enrollment season, sharing pertinent information with the Corporate Leadership Team and Board of Governors.
Maintain regular communication with Administrative Assistants at ICES, ICMS, and IPA regarding enrollment expectations, deadlines, and documents to be collected. Maintain updated enrollment forms, registration forms, and other related documents.
Attend trainings and informational sessions hosted by Enroll Indy. Properly disseminate information to necessary parties at ICS.
Manage School Finder profile through SalesForce, including managing enrollment targets and next steps for accepted families.
Coordinate marketing and recruitment strategies, including ordering and preparing marketing materials and planning Open House recruitment events. This includes developing and selecting vendors for billboard marketing, yard sign placement throughout the community, marketing postcards and mailers, and developing marketing materials such as flyers and fact sheets.
Represent ICS at recruitment events and fairs hosted by community members, and/or coordinate for other ICS representatives to attend.
Corporate Testing Coordinator
Serve as the CTC for state-mandated testing
Ensure all tests are administered in accordance with state and local policies for full compliance
Manage accurate testing records for all students
Develop and lead student test scheduling process
Provide training and technical support related to testing requirements
Follow security regulations for distribution, return, and/or destruction of all secure assessment materials
Ensure accommodations and designated supports are correctly provided
Data Management Coordinator
Collect and organize academic data for presentation to the Board of Governors, OEI, and all relevant stakeholders
All other duties as assigned
Skills And Qualifications
Bachelor's degree or higher in education, data management, business administration, public administration, or related field
Google Drive applications (Docs, Sheets, Slides, Forms)
Skilled in creating and managing spreadsheets and data tables
Experience in PowerSchool and Salesforce preferred
Knowledge of K-12 state assessment platforms preferred
Seniority level
Entry level
Employment type
Full-time
Job function
Quality Assurance
Industries
Education Management
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