Additional Information: Salary placement is based on verifiable LIKE work experience.
Interviews will take place after July 22, 2024.
Examples Of Duties
This position coordinates some aspects of the Tacoma Public School (TPS) District student assessment program; schedules District and State assessment activities; orders, distributes, and accounts for District-wide student assessment materials; assists in developing assessment materials; implements District and State assessment support materials and training, as needed; coordinates processing and distribution of test results and assists in the design and maintenance of District assessment relational database and analysis systems.
EXAMPLES OF WORK
Schedules and coordinates District testing program activities to meet Federal, State, and District testing requirements; compiles, inventories, and distributes assessment/testing materials to schools, as needed; maintains records for assessment and testing materials and reports; locates missing documents; performs answer document processing, as needed; ensures accuracy and timeliness of score reports for the purpose of coordinating some aspects of the student assessment program
Assists in the design and maintenance of the District assessment relational database and analysis systems; may work with design expert for software vendors, as needed; verifies accuracy of data files; corrects errors as necessary; manipulates and compiles data from technical source documents; performs data analysis using spreadsheets and statistical software to report test scores, percentages, and correlations as directed; produces custom statistical reports and prepares graphic, narrative, and tabular reports for the purpose of managing some aspects of the student assessment program
Coordinates and negotiates timelines with test publishers, local scoring services, and the State and District student information program; monitors contract compliance of consultants and/or contracted agencies for the purpose of accounting for the District student assessment materials.
Develops, compiles, and maintains procedure manuals for the District-wide assessment program; establishes timelines, prepares for and conducts regularly scheduled meetings with building test coordinators; maintains web page for Assessment, Research & Evaluation department; provides technical assistance to building principals, test coordinators, and appropriate TPS administrators for student assessment, on student participation and individual accommodation for the purpose of implementing District and State assessment support materials and training.
Prepares summary reports and presentations for building administrators, management team, and Board of Directors; responds to staff and community inquiries regarding student assessment for the purpose of coordinating some aspects of the student assessment program
May verify scan ability of documents; makes recommendations for improvements; provides technical assistance in troubleshooting and/or resolving hardware/software problems related to the scanner, as knowledge permits; assists with design and development of scan sheets for District and community use for the purpose of accounting for District student assessment materials
Assists with the development of a variety of new District test and assessment materials, including selection of test items, developing test administration manuals, assists in the answer document design, and preparation of training materials; maintains documentation on test development activities for the purpose of assisting in development of assessment materials.
Assures the security of testing materials and student assessment records; trains building administration staff and test coordinators on appropriate test security; provides assistance on issues of test security; receives and completes initial documentation of breeches of test administration rules and test security for the purpose of accounting for the District student assessment materials.
Oversees the compilation, maintenance, and distribution of District and building data notebooks/summaries for the purpose of coordinating the processing and distribution of test results.
Manages the preparation and shipment of answer documents not processed in-house to commercial processing site for the purpose of coordinating some aspects of the student assessment program.
Other Job Duties
Maintains and updates knowledge and skills required for success in the position by participating in professional development activities as needed or as assigned
Performs special research and prepares special reports
May serve on State and regional committees to represent the department and the District in areas of student assessment
May provide lead direction for departmental and temporary assessment support staff
Oversees equipment inventory for department
Performs other related duties as assigned, on a temporary basis.
Regular, reliable, predictable, attendance or physical presence is an essential job requirement and critical to the performance of the work
CONDITIONS
Office environment; requires prolonged visual concentration and exposure to video display; required to work overtime as needed; experiences frequent interruptions; may be required to attend meetings at various sites; required to bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile, and move/lift heavy objects up to 20 pounds.
Minimum Qualifications
Education and Experience
Associate degree or equivalent course work in Computer Science, or closely related quantitative field; Bachelors degree in related field, preferred; and three years of experience maintaining detailed data and numeric records; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work
Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance
Allowable Substitution
Additional closely related work experience may substitute for the required degree on a year-for-year basis
Knowledge, Skills And Abilities
Knowledge of academic testing principles and practices
Knowledge of detailed records management techniques
Knowledge of student information system
Skill in obtaining, clarifying, and exchanging information
Skill in making presentations
Skill in keyboarding
Ability to use word processing, spreadsheet, relational database, statistical, and specialized assessment software applications
Ability to work without direct supervision
Ability to demonstrate reasonable, reliable and regular attendance
Ability to perform arithmetical calculations and statistical analyses accurately
Ability to concentrate on detail and be precise
Ability to plan, organize, prioritize work and meet deadlines for multiple projects occurring simultaneously
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting
Ability to operate a computer, associated peripheral and electronic scanning equipment and program related computer scoring software applications.
Supplemental Information
This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.
Tacoma Public Schools Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Creed, Religion, Color, National Origin, Age, Veteran Or Military Status, Sexual Orientation, Gender Expression Or Identity, Disability, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination
Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us
Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us
504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, jherbol@tacoma.k12.wa.us
Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357.
Closing Date/Time: 7/14/2024 11:59 PM Pacific
Seniority level
Associate
Employment type
Full-time
Job function
Science
Industries
Medical Practices, Hospitals and Health Care, and Pharmaceutical Manufacturing
Referrals increase your chances of interviewing at Tacoma Public Schools by 2x