Contracts Administrator and Operational Support Specialist

Based in the Washington, D.C. Metro area, Pivot Path Solutions, LLC is a government contracting and management consulting firm that offers enterprise IT solutions, strategic planning, organizational development, and business transformation services to help customers adapt and thrive in changing market conditions. We bring passion, sincerity and integrity to every product and service we provide to our customers. Pivot Path Solutions is currently seeking an experienced and detail-oriented Contracts Administrator and Operational Support Specialist to join our team. This dual-role position is critical in managing both prime contracts and subcontracts, ensuring compliance with government regulations and company policies. Additionally, the role involves providing operational support to the Chief Operating Officer (COO), assisting in various administrative and strategic functions. The ideal candidate will have a strong background in government contracting, excellent negotiation skills, and the ability to manage complex contract agreements while supporting operational initiatives. This is a remote position, but candidates residing in the Washington, D.C. metro area are preferred.

Key Responsibilities:

Contracts Administration:

Prime Contract Management:

• Prepare, review, and negotiate prime contracts with government agencies, ensuring adherence to federal regulations (FAR/DFARS) and company policies
• Serve as the primary point of contact for prime contract-related communications with government agencies
• Monitor contract performance, ensuring all deliverables and milestones are met
• Maintain accurate and up-to-date contract documentation, including amendments, modifications, and correspondence
• Conduct risk assessments and implement mitigation strategies to address contractual risks
• Ensure timely and accurate submission of contract deliverables, reports, and invoices
  
  

Subcontract Management:

• Develop, negotiate, and manage subcontracts with vendors and partners, ensuring compliance with prime contract requirements and company policies
• Coordinate with internal teams to ensure subcontractor performance aligns with project goals and timelines
• Monitor subcontractor performance, addressing any issues or disputes promptly
• Maintain detailed records of subcontractor agreements, modifications, and performance evaluations
• Conduct periodic reviews and audits of subcontractor compliance with contract terms and conditions
• Facilitate effective communication between subcontractors and internal project teams
  
  

Operational Support:

• Assist the COO in the development and implementation of operational policies and procedures to improve efficiency and effectiveness
• Support the COO in planning, scheduling, and tracking strategic initiatives and projects
• Coordinate logistics for company activities, including resource allocation, procurement, and inventory management
• Generate and analyze operational reports, providing insights and recommendations for process improvements
• Facilitate communication and collaboration across departments to ensure alignment with organizational goals
• Assist in the preparation of proposals and presentations for new business opportunities
• Provide administrative support to the COO, including scheduling meetings, preparing documents, and handling correspondence
  
  

Qualifications:

• Bachelor’s degree in Business Administration, Contract Management, or a related field
• Minimum of 3-5 years of experience in contracts administration, with a focus on government contracting
• In-depth knowledge of federal contracting regulations (FAR/DFARS) and compliance requirements
• Proven experience in managing prime contracts and subcontracts
• Excellent negotiation, communication, and interpersonal skills
• Strong organizational and multitasking abilities, with attention to detail
• Proficiency in contract management software and Microsoft Office Suite (Word, Excel, PowerPoint)
  
  

Preferred Qualifications:

• Certification in Contract Management (CPCM, CFCM) or equivalent
• Experience with government procurement processes and proposal development
• Familiarity with project management methodologies and tools (e.g., PMP, Agile)
• Prior experience in an operational support role
  
  

What We Offer:

Pivot Path Solutions strives to attract, motivate, and retain the best people in the industry. Our benefits package reflects our continued commitment to our employees by prioritizing the health and well-being of each member. These benefits include:

• 100% Employer Paid Health Insurance for Employee
• Generous Contribution on Dental and Vision Insurances
• 100% Employer Paid Group Life Insurance, Short Term and Long-Term Disability
• Safe Harbor 401(K) Plan
• Health Saving Account (HSA)
• Healthcare Flexible Saving Account (FSA) and Dependent Care FSA
• Education Reimbursement
• Employee Referral Program
  
  

U.S Citizenship or U.S. Permanent Residence is required for this specific opportunity and all selected applicants will be subject to a government security investigation. This includes but not limited to; meeting the eligibility requirements for access to classified information and the ability to obtain a government-granted security clearance. Individuals may also be subject to a background investigation including, but not limited to criminal history, employment verification, education verification, drug testing, and creditworthiness.

Pivot Path Solutions, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, marital status, disability, veteran status, sexual orientation, or genetic information.

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