Contract Manager

Eaglestone is the premier infrastructure services provider in the Northeast with end-to-end solutions across engineering, implementation, fabrication, design/build, retrofit and service/maintenance. Eaglestone has best-in-class construction and service capabilities of Mechanical, Electrical, Plumbing, Fire Protection, Solar and Energy Services. Eaglestone also has the region’s largest pre-fabrication shops serving projects in the 5 boroughs of NYC.

Eaglestone was formed in 2019 as a holding company by its Private Equity sponsor Aterian Investment Partners and includes leading family/founder businesses with long-standing 50+ year reputation in their respective disciplines under the PJ Mechanical, Pace Companies, Commonwealth Electrical Technologies, and Solar Energy Systems banners. The company provides construction and service to leading customers in thousands of end client facilities along with the majority of the iconic buildings in New York City.

We are searching for a Contract Manager for Pace Companies. In this position you will manage payment reporting. The position is located in Brooklyn, NY and reports to the Vice President of Finance.

What will you do?

• Lien Waiver Management: Ensure accurate processing of lien waivers, sworn statements and subtier waivers as a function of Accounts Receivable.
• Payroll Reporting: Handle certified payroll, obtain accurate sign-in sheets, submit monthly utilization reports.
• Diversity and Inclusion Reporting: Oversee MWBE reporting to support and comply with diversity initiatives.
• Payment Reporting: Manage payment reporting through various forms and websites, including the NYS B2G system, ensuring timely and accurate reporting at all times.
• Insurance Management: Oversee OCIP/CCIP enrollments to ensure comprehensive coverage and compliance.
• Complete OCIP/CCIP payroll reporting with limitations on monthly basis throughout project lifecycle. Complete Workers Compensation/OCIP/CCIP audits as necessary.
• Prequalification Management: Provide and request prequalification data to and from clients and subcontractors.
• Subcontractor Management: Oversee all aspects of subcontractor compliance, including insurance, reporting and contractual compliance, including certified payroll, utilization reporting, payment reporting etc.
• Closeout: Serve as single point of contact for compliance matters on miscellaneous compliance matters, including closeout packages, closeout letters, letters of completion, warranty notices, etc.

What you will bring!

• Experience and expertise in managing (preparing/obtaining/submitting) sworn statements, lien waivers for entity and subtiers.
• Self-starter, excellent organizational skills and attention to detail.
• Proficiency in excel, producing and understanding reports.
• Accounting/legal background.
• Familiarity with Workers Compensation reporting and payroll reporting practices.
• Understanding of construction insurance, including OCIP/CCIP and subtier obligations.
• Experience with payment, MWBE and workforce utilization reporting.
• Proficiency in using the NYS B2G system and other relevant software for compliance and reporting, including, but not limited to LCP Tracker, LCP Certified, Elation, eMars, Paycom, Vista Viewpoint.
• Experience in compliance management within the construction industry, particularly in New York.

The values you need to bring:

• Reliable
• Respectable
• Resourceful
• Transparent
• Collaborative
• Innovative
• Loyal

Outstanding Benefits:

We offer a competitive compensation package and exceptional benefits designed to enhance our employees’ lives and demonstrate our appreciation for their contributions. Eaglestone provides:

• Comprehensive medical coverage, with substantial support for employee and family plans.
• Fully covered dental and vision insurance
• Company paid basic life insurance and long-term disability insurance
• A 401(k) plan with a 50% employer match
• Hybrid work schedule
• Paid Time Off
• Attractive referral bonuses
• Payday every Wednesday

Eaglestone is committed to creating a diverse and welcoming environment and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, age, disability, or veteran status.