Construction Project Manager for Store Planning

Job description – Visual Merchandising/Project Manager

Who We Are

Aroma360 is a boutique Scent Marketing and Branding company that specializes in providing the highest-quality essential oil-based scenting solutions to businesses and individuals all around the world. As the only full-service scent company, Aroma360 guides clients from concept and development to strategic implementation while priding themselves with exceptional customer service every step of the way. Aroma360 is continuously raising the bar for healthy scenting solutions in the industry!

Job Summary

This position is responsible for the design, visual merchandising, store maintenance, and development for retail locations in alignment with brand strategic goals; support for in-store events, promotional displays; and new store construction/project management.

MANAGE THE DESIGN & SUPPORT DEVELOPMENT OF MERCHANDISING

• Participate in strategy meetings for seasonal, new product development and sale updates
• Provide creative solutions for displays units
• Create and manage floor plans and support the design development for all updates including open sell fixtures, tester units and custom merchandising display
• Design retailer specific animations & in store events 
• Support in development of various budgets and in problem solving to ensure budget targets are met.
• Provide support for retailer presentations, internal meetings, corporate, etc.

PROJECT MANAGEMENT & NEW STORE CONSTRUCTION

• Onsite managing of new store construction from before demo to store open date (up to 45 days onsite)
• Set up store from A-Z including but not limited to inventory, visual merchandising, supply and furniture ordering, etc.
• Oversee financial budgets, coordinate contractors, and manage the construction process in this position
• Oversee organizing schedules, tracking inventory, and ordering and managing materials. 
• Planning and facilitating job functions including kick-off meetings of new store openings, project budgets, project schedules, sub-meetings, owner meetings, miscellaneous design team correspondence, labor, and material.
• Facilitate tenant packages that include pre-con meetings, permits, 2D & 3D design submittals, etc
• 90% travel with at least 10 new stores per year

Essential Duties

• Attend all key meetings regarding product updates and strategic planning.
• Work with cross functional teams to ensure accuracy of information
• Manage any vendor design direction
• Support any open sell display unit development & execution for all updates
• Develop strategic product placement on open sell display unit launches and/or floor plans
• Work with Sales team to initiate new open sell display units, assortments and advise on adds and deletes.
• Partner with Director of Retail to plan updates and oversee the production of display vendors.
• Communicate design intent, colors, materials and finishes with vendors.
• Approve Color match samples and materials
• Provide prompt guidance and feedback to vendors to assure production does not get delayed
• Review and route engineering drawings and prototypes for approval.
• Review and route instruction sheets
• Initiate creative briefs as required.
• Partner with creative director and graphic designers to enhance visual presentation.
• Support open sell merchandising issues with sales field team.
• Develop one-off display units to distort key merchandising programs.
• Maintain and update the units as required.
• Prepare presentation renderings for retailer meetings.
• Update merchandising live deck seasonally 
• Self-motivated to stay on top of industry trends/newness in retail and luxury experience. 
• Visit local stores to check updates and execution
• Attention to detail, ability to execute flawlessly, strong knowledge of materials and manufacturing processes.
• Ability to effectively convey ideas through 2D drawings and 3D renderings. 
• Evaluate job information to ensure completeness, design intent, and compliance with local codes and obtain all required clarifications from the design team
• Ensure that quality projects are completed on time & within budget.
• Monitor Project expenses regularly adjusting as necessary to avoid budget overruns.
• Manage and maintain relationships with subcontractors and with ownership.
• Plan, document, execute & manage projects through all phases including close-out.
• Responsible for the complete closeout of projects from the beginning of the project
• Ensure production is properly completed by maintaining ongoing contact with production personnel and clients
• Work directly with client/architect and design team to resolve problems.
• Ensure that all necessary permits and licenses are acquired before project commencement.
• Maintain ongoing contact with sales staff and clients to receive feedback regarding all aspects of workflow such as shipment dates, special needs, product updates, feasible improvements, and problems.
• Apply knowledge of technology and capabilities of the company’s physical plan to best meet company’s needs
• Run multiple projects simultaneously
• Review and coordinate shop drawings, submittals, and other activities that allow the various elements of work to correctly fit together
• Manage the change order process with timely and transparent information to subcontractors, property management, etc. Maintain an up-to-date log and implement appropriate processes.
• Conduct post-project evaluations to determine what went well and areas for improvement.

Qualifications

• MUST reside in Miami Dade, Broward or Palm Beach Counties (NO relocation package)
• Min 3 years’ visual merchandising experience in retail or related industry
• MUST have managed new retail store construction with a minimum 3 years
• Highly driven, energetic, flexibility and team spirited.
• Strong presentation skills and able to clearly present ideas to cross functional teams
• Ability to prioritize and effectively manage multiple projects simultaneously in a fast-paced, collaborative environment.
• Experience as a Project Manager in a relevant setting, ideally 3 years experience in new store construction.
• An eye for detail and accuracy along with superior communication and organizational skills
• Able to multi-task and thrive in a challenging, fast-paced environment
• MUST be able to lift 30 lbs
• 90% travel with at least 10 new stores per year

Compensation and Benefits

• $75-$85k
• Medical, Dental, Vision, 401k
• Paid time off
• Paid holidays
• Employee product discount
• Creative, modern, luxury office
• Company-wide recognition
• Amazing growth environment and fun culture

Shift:

• Day shift
• Overnight shift
• Evening shift
• Morning shift

Weekly day range:

• Monday to Sunday
• Weekend availability
• Holiday availability

Our Mission

The foundation of Aroma360 is built on two primary principles — to provide a healthy scenting solution for homes and businesses, and to educate people about the incredible benefits of Aromachology. Through the incorporation of our high-quality oils, we strive to not only create aromatic sanctuaries but also to preserve the naturally occurring therapeutic properties. Whether it be incorporating a scent to stimulate sales, enhance perceived value or to increase feelings of trust and calmness – scent is a powerful tool that is widely underused.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.