Conflicts Analyst

Introduction to Briefly

Briefly, Inc. is a support organization, professionally running the back-office operations of a tech-enabled, highly selective, global law firm consistently recognized for its excellence, innovation, and teamwork throughout its 45 offices in 14 countries and five continents. This disruptive business model has widely become known amongst the most innovative in the legal industry prioritizing collaboration, dynamic innovation, consistent excellence, agility, and efficiency. These core principles provide our firm with an insightful understanding of how we can continue to push our growth year over year.

Position Summary

Rimôn, PC is an international law firm that is growing rapidly. Briefly provides all the back-office support for our attorneys, and is adding a Conflicts Analyst (“Analyst”) to its team to meet the demands of its growing workload. You’ll have an opportunity to help a thriving law firm succeed and make a tangible difference in our clients’ lives every day. This is a completely remote opportunity that will allow you to be able to perform each job duty and give you a steady work-life balance inside our growing team.

The Analyst is responsible for liaising with members of the Conflicts Department and other stakeholders to facilitate the intake process for all new business. The Analyst is also responsible for maintaining, updating, and distributing conflict waiver templates, engagement letter templates, and other documents used by Rimôn attorneys and Briefly staff.

Essential Functions & Responsibilities

• Shepherd intake requests from start to finish in Intapp Open, utilizing an understanding of other systems (Bill4Time, iManage, etc.) involved in the intake process.
• Perform routine conflicts of interest searches by identifying and validating party information; determining appropriate search criteria (using Boolean operators); and analyzing results that are then used to clear conflicts for new business and new hires. Work closely with members of the Conflicts Department and other stakeholders to clear conflicts.
• Maintain Intapp Open data integrity.
• Research corporate affiliations of clients and parties.
• Consult with internal clients and draft waivers and other engagement letter components to manage risk involved with new business. Maintain existing templates and create new templates.
• Assist with new hire search conflicts searches, as needed.
• Assist with onboarding new attorneys and clients. This may include creating attorney preference documents, training attorneys regarding client intake procedures, and assisting in transitioning existing clients.
• Assist with creation and management of security policies, including ethical walls, “need to know” access policies, and other client requests for enhanced confidentiality.

Essential Capabilities

• Strong communication and client service skills. This role involves both internal and external interfacing with various stakeholders and requires a commitment to accuracy and respect for confidentiality.
• Strong analytical, research and problem-solving skills.
• Excellent organizational skills and attention to detail. Ability to function well in a high-paced and at times stressful environment.
• Excellent time management skills with a proven ability to meet deadlines and delegate, when appropriate.
• Ability to collaborate with other departments.

Education/Experience

• Required 4+ years of relevant conflicts and/or intake experience in a law firm.
• Excellent working knowledge of Intapp Open, the Microsoft Office Suite (Word, Outlook, Excel), iManage, DocuSign, and Adobe.
• Experience with law firm billing functions, record systems, risk management, and other related processes.

Job Related Competencies

Accountability-

• Leads efforts to maximize established measures of quality.
• Addresses any policies and procedures that compromise the best interest of the organization.
• Serves as a leader in one’s individual field by staying ahead of new advancements in the profession.
• Champions the importance of accountability at every level of the organization by exemplifying ethical decision making.

Agility-

• Effectively takes emotion out of risks, and steps back from day-to-day action to execute a course of action with a larger picture.
• Executes a plan of action and determines what forces might be contributing or hindering the processes set in place or progress that has been made.
• Responds efficiently to the needs of the department and can understand their own role in how each decision made navigates each area of success for the business.

Attention to Detail-

• Easily communicates the organizations quality management process and can demonstrate the value of accuracy and impact of errors.
• Designs techniques that help measure the cost and impact of errors.
• Coaches’ others in methods of being able to identify and correct errors and helps them utilize applications that help with this process.
• Monitors the industry for new techniques and applications that help with quality assurance.

Conduct & Growth-

• Shares resources with peers to ensure company conduct is being followed and upholds those through their work.
• Follows the goals of the company and aligns them with their own goals, helping to achieve collaboration in each department.
• Works with leadership to prioritize objectives and meets those objectives in collaboration with other department members.
• Leads in a self-assured manner by making decisions and understands the ‘why’ behind those decisions.

Diligence-

• Implements policies dedicated to improving organizations adherence of client and customer commitments.
• Creates or encourages a cultural environment in which commitments are valued and adhered to.
• Coaches and mentors’ others in the importance of adhering to commitments and how to make realistic commitments.

Efficiency-

• Acts as a subject matter expert of all processes within the team or organization and leadership expectations.
• Mentor others in how they can be more efficient and manage their time.
• Acts as a sounding board for the organization to promote efficiency.
• Stays up to date with new techniques on how to be efficient and how to get others to motivate others to be more efficient.

Equal Employment Opportunity

Briefly, Inc. is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant, or an employee based on race, color, ancestry, national origin, citizenship, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected class under federal, state, or local law.

Accommodation for Applicants with Disabilities

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Rimôn Law. If you have a disability or special need and need assistance participating in the application process, please let us know.

E-Verify

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm you are authorized to work in the U.S.