Conference, Trainings & Events Manager

CONFERENCE, TRAINING, & EVENTS MANAGER

Hello future member of the Parent Possible team,  

If you are passionate about making a difference in the lives of families with young children and are committed to supporting home visiting partners who are directly impacting families, please consider applying for this new adventure.

Parent Possible is looking for the right person to lead our Parent Possible Home Visiting Conference. This conference brings together home visitors from across Colorado and beyond and provides training, professional development, and networking opportunities for participants. It is critical for nurturing home visitors as front-line workers while fostering collaboration and growth. The role also coordinates our programmatic trainings for Parents as Teachers, Home Instruction for Parents of Preschool Youngsters, and Vroom.

You and your family are as important to Parent Possible as the Colorado families served through our programs. For example, our work environment is highly supportive including a hybrid work schedule, every other Friday off, and a generous benefits package. Parent Possible works with the diverse communities of Colorado and is looking for those that strive to excel in matters of equity, diversity, and inclusion.

Future members of our team should submit a cover letter outlining your professional fit and personal excitement about the role, a current resume, and three professional references to search@parentpossible.org.

Please see our website at http://www.parentpossible.org for more details about our organization.

KEY DUTIES AND RESPONSIBILITIES

Conference Planning and Management

• Plan and manage all aspects of the annual Parent Possible Home Visiting Conference, which was a 2-day event with over 300 participants in 2024

• Recruit and manage volunteer members of the conference committee

• Identify, book, and coordinate with the keynote speaker

• Manage proposal process and scheduling for 60+ workshops 

• Create and manage the timeline, program, and tasks 

• Oversee conference logistics including; negotiate costs and services with vendors, book event space, support room registrations, arrange food and beverage, and coordinate A/V

• Organize and manage event registration and payment

• Manage the event app and registration page through Cvent, as well as general communication and marketing

• Manage and provide updates to internal staff, attendees, presenters, exhibitors and the conference planning committee

• Coordinate and manage event staffing roles for Parent Possible team members

• Support sponsorship, marketing, and fundraising for event growth

General Training & Events Management

• Manage scheduling, logistics, and material preparation for special events, trainings, and presentations

• Create, distribute, and analyze an annual Training Needs Assessment gathering input from program site supervisors, coordinators, and home visitors

• Create and execute an annual training schedule based on site needs, programmatic and evaluation requirements, and results from the Training Needs Assessment

• Distribute bi-weekly training newsletter to PAT and HIPPY home visitors

• Schedule and coordinate events for families enrolled in PAT and HIPPY (as opportunities arise)

• Coordinate trainings for the Enhanced Home Visiting project 

• Work with the PAT director, PAT contract trainers, and Parents as Teachers National Center staff to schedule and coordinate PAT curriculum trainings  

• Track trainings and attendance in Salesforce 

• Assist in coordinating internal staff retreats

• Monitor and report on the effectiveness of events using various analytic and/or survey tools

Other

• Assist with special projects and initiatives as needed

• Perform other duties as assigned

ESSENTIAL QUALIFICATIONS

• At least two years of recent experience managing a conference or a similar large-scale event 

• Exceptional written communication skills with ability to craft clear, concise content and  adapt writing style to various audiences

• Must be computer savvy, proficient in Microsoft Office, must be adept in learning new software programs

• Articulated belief in the mission and programs of Parent Possible

• Ability to establish and maintain cooperative relationships, and ability to convey complex requirements while maintaining effective working relationships

• Strong organizational skills and meticulous attention to accuracy and detail 

• Self-starter with ability to multi-task, handle frequent interruptions and competing priorities, independently manage multiple tasks and projects, and manage time efficiently to meet multiple deadlines

• Ability to acquire and maintain sound knowledge and understanding of the organization and its programs, and use that knowledge and understanding to better comprehend all projects and programs 

• High level of professionalism and ability to function effectively under stress

PREFERRED QUALIFICATIONS

• Bachelor’s Degree in a related field

• Experience with Cvent Events Management, Alchemer, Canva, Adobe Suite and Salesforce

• Bilingual in English & Spanish

OTHER POSITION INFORMATION:

• This is a full-time salaried, exempt position reporting to the Workforce Development & Training Director. The starting salary for a candidate with the minimum essential qualifications is $50,000. Candidates with more than the essential qualifications may receive a higher offer of up to $55,000. This position is budgeted to increase in salary annually for the next five years. Parent Possible reviews salary ranges every two years and if necessary, salary ranges are adjusted to be in line with the current job market.

• This position may require sitting for long periods of time and lifting materials and equipment up to 25 pounds.

• Parent Possible maintains an excellent benefits package, including employer-paid health insurance, dental insurance, life insurance, CO FAMLI and long-term disability coverage, and IRA with 3% employer match from date of hire. Parent Possible also offers paid time off, paid parental leave, paid alternating Fridays off (with some as needed work required), and a paid holiday office closure from December 24th to January 1st. 

• Parent Possible is committed to professional development for all staff, including a dedicated professional development budget for each staff member and regular opportunities for training and coaching. 

• This is a hybrid work position with some work required in our downtown Denver office

• Applications will be reviewed on a rolling basis until filled. All Parent Possible employees must be able to pass a comprehensive background check.