Conference Event Coordinator

Client: Corporate Investment Bank (Private Bank Client Center)

Position: Corporate Event Conference Coordinator

Address: New York, NY (Midtown)

Start Date: ASAP

DESCRIPTION

In the spirit of demonstrating genuine hospitality and following the firm’s belief of doing “first-class business in a first-class way,” everything we do at the Client Center revolves around making our visitors feel at home. With a heavy focus on privacy and providing exceptional service, we ensure that all client needs are met with the utmost attention to detail. Creating the best possible environment at the Client Center helps our bankers host effective and memorable meetings. Our bankers can focus on the issues at hand, knowing that we, the Client Center team, will make it our mission to deliver the true Private Bank experience to our visitors. The New York Client Center is comprised of 35 private meeting rooms accommodating varying event sizes. In this space, we are welcoming guests into our home as part of the Companies family.

POSITION

The ideal candidate should be able to complete daily responsibilities with limited supervision. It’s crucial that this individual be able to accomplish multiple tasks simultaneously in a fast-paced environment while maintaining a professional and friendly demeanor with both internals and externals. Our team is small but effective and we need someone who can learn quickly while proactively seeking out additional responsibilities. Ownership of one’s work is essential as new tasks arise rapidly and often. Following up on key details is one of the fundamental elements of the role and is paramount to our daily operations overall. We are often presented with new challenges and are thus looking for someone who can confidently adapt and respond in a timely and effective manner.

RESPONSIBILITIES

• Assist, tend to, and anticipate guest needs
• Work closely with internal partners including the kitchen, security team, audio visual team, events team and facility teams.
• Manage the EMS reservation books
• Organize and execute events and evening receptions
• Assist in surveying guest experience and proposing solutions based on feedback
• Various administrative tasks such as: invoice processing, scheduling maintenance calls with vendors, and order kitchen, banquet and office supplies among others
• Flexibility to work early mornings or late evenings as needed

QUALIFICATIONS

• 2-3 years of Administrative and/or Hospitality experience
• PR, event planning, or hospitality experience
• Solid Microsoft Office skills (Word, Excel, PowerPoint)
• Knowledge of EMS booking system is a PLUS
• Basic Administrative experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars
• Excellent interpersonal and communication skills
• Bachelor degree required
• Keen attention to detail and excellent time management skills

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status