Clerical Operations Supervisor

This recruitment is only open to current Solano County Employees

CLERICAL OPERATIONS SUPERVISOR

Under direction, plans, organizes and supervises the activities of a clerical unit performing routine work of average difficulty and complexity in the processing on documents and records; serves as a member of the department’s management/supervisory team; performs related duties as required.

This class is characterized by the responsibility to supervise the work of a unit engaged in the performance of a variety of general or routine clerical tasks in support of a large clerical function or several smaller activities or a small complex clerical group. Incumbents have responsibility for, and may participate in the work unit operations. Positions in this classification must have knowledge of and previous experience in a lead capacity in the area of assignment. It is distinguished from the Office Supervisor position in that the latter focuses on the overall administrative function of an office.

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CLERICAL OPERATIONS SUPERVISOR

The current vacancy is in the Assessor-Recorder Department; however, the eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.

Experience/Education

POSITION REQUIREMENTS

High school diploma or GED; supplemented by three (3) years of full-time work experience, including eighteen (18) months in a lead capacity, which demonstrates possession of and competency in the requisite knowledge and abilities.

Positions in the District Attorney, Public Defender and County Counsel offices require a High school diploma or GED; supplemented by three (3) years of Legal Secretary experience, preferably in a California District Attorney, Public Defender or County Counsel’s office.

Other Requirements

Applicants are required to demonstrate intermediate word processing skills through the passing of a County approved test. Demonstration of these skills will be done during an online skills exam.

SELECTION PROCESS

07/11/2024 - Deadline to submit application and required documents.

TBD - Online Intermediate Word and Written Exam Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

How To Submit Your Documents

In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title and the recruitment number in your email or fax.

How To Apply

Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (e.g.: degree/transcripts, certificates, licenses, DD-214, ADA Accommodation Request, etc.) must be submitted by the final review date. Resumes are not accepted in lieu of completing the application. You will be evaluated based on the information provided on the application. Please ensure any experience you believe qualifies you for the job is reflected in your application’s employment history. When completing employment details, do not write “see resume,” as resumes will not be reviewed and this will be considered an incomplete application.

VETERAN'S PREFERENCE POINTS

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE (or APPLICATION REVIEW DEADLINE). Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons.

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.

We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.

To Learn More, View Our Benefits Summary .

Closing Date/Time: 7/11/2024 5:00 PM Pacific