C-Level Executive Assistant

C-Level Executive Assistant

QUAD is currently seeking an Executive Assistant supporting a C-level executive with a rapidly growing firm headquartered in Philadelphia. Hybrid work environment.

The Executive Assistant must have previous C-Suite executive support experience. Responsibilities include extensive calendar management, travel arrangements, expense management, and hoc administrative support.

Responsibilities

• Screening and directing emails, phone calls, and other requests
• Creating and editing correspondence
• Performing ad hoc administrative requests, including mailings and document conversions
• Collaborating with various teams on departmental projects, event planning, and scheduling
• Performing extensive calendar management
• Performing off site and virtual meetings coordinating and set up
• Troubleshooting technology issues and conducting trial runs/demos
• Coordinating all travel arrangements (domestic, regional, and local)
• Managing expenses

Skills/ Competencies:

• Bachelor’s degree preferred
• 5+ years experience directly supporting C-Suite executives or CEO required
• Excellent organizational skills
• Strong communication skills
• Microsoft Office and Adobe proficiency
• Strong attention to detail

Additional Details:

Employment Type: Direct Hire

Salary: $150k