ATCS, PLC

Billing Specialist

ATCS, PLC United States
ATCS, PLC

Billing Specialist

ATCS, PLC United States
1 week ago 144 applicants

See who ATCS, PLC has hired for this role

ATCS is rapidly growing! We are seeking a Billing Specialist to join our Accounting & Finance team. This position can report out of any ATCS office location, where we provide a flexible, hybrid environment, or work remotely.

Reporting to the Billing Manager, the Billing Specialist is responsible for the timely preparation of monthly customer invoices in accordance with contract terms, government requirements, and billing processes and procedures. As the Billing Specialist, you will have the opportunity to provide direct support to the Billing Manager & Team Lead and will collaborate with team members in other departments to ensure accurate and timely billing.

Responsibilities

  • Invoice government and commercial customers in a timely and accurate manner
  • Ensure invoices are in compliance with billing processes and procedures, government regulations, and customer guidelines.
  • Establish Excel based invoices in client prescribed formats (these invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information)
  • Review and process sub-consultant invoices
  • Establish and maintain billing review process with Billing Manager and Project Managers
  • Maintain electronic records as appropriate, and in accordance with Billing procedures and Company record retention guidelines
  • Identify and research invoicing issues, including customer rejections and short paid invoices, and provide guidance and resolution, as appropriate
  • Assist in data collection and follow up on question for annual audit activities
  • Assist Project Manager in collection of customer payments invoices, including providing information to help resolve delays in invoicing and payment processing
  • Interface with Contract Development Team and Project Managers to coordinate project reporting, including notification of contract limits and providing information to allow for forecasting
  • Analyze and reconcile unbilled receivables monthly and ensure timely resolution
  • Participate in new project kickoff meetings to ensure Project Setup optimizes accounting software capabilities for project revenue, billing, and reporting
  • Identifies opportunities for process improvement and establish procedures, routines, and related documentation regarding billing and contract maintenance
  • Train and/or mentor to other team members as needed.
  • Perform other responsibilities associated with this position as may be appropriate

Minimum Qualifications

  • Minimum of 2+ years of experience reviewing contract terms and invoicing US Government contracts following terms and conditions as outlined under FAR
  • Experience preparing customer invoices for FFP, T&M, and CPFF type contracts
  • Bachelor’s degree in Accounting, Finance, or related business discipline; job experience may be used in lieu of educational requirements
  • Advanced MS Excel skills
  • Proficiency with MS Office suite, including Outlook and MS Teams
  • Demonstrate strategic and critical thinking problem solving skills
  • Proven written and oral communication, organizational, and interpersonal skills are required, as well as a thorough knowledge of contract provisions regarding client invoicing and payment processes

Preferred Qualifications

  • Prior experience with large government contracting entity providing services to government clients, especially state-level and/or transportation related entities
  • Significant experience with Deltek Costpoint 7 & COGNOS/BI
  • Knowledge of FAR and CAS requirements
  • Advanced MS Office skills (data analysis using Excel and program add-ins)

Our employees are the most critical part of ATCS. For this position, we offer a competitive salary range of $56,000 to $81,000 per year, commensurate with experience and qualifications. The role is also eligible for an annual bonus, with a target 2% of the employee's annualized salary. In addition to compensation, ATCS offers outstanding, employee-focused benefits for you and your family. Full-time employees are eligible for benefits coverage on the first day of the month following their start date. Including, but not limited to: generous personal PTO, inclusive holiday PTO, community involvement PTO, highly customizable medical plan options, excellent dental & vision plans, 401K match up to 3% with immediate vesting, parental leave, STD & LTD, tuition reimbursement, employee assistance program and more.

ATCS, PLC is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ATCS, PLC is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Caitlin Crockett, MBA, SPHR at ccrockett@atcsplc.com.

  • Seniority level

    Mid-Senior level

  • Employment type

    Full-time

  • Job function

    Strategy/Planning and Information Technology

  • Industries

    Civil Engineering

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