Associate Project Manager

Omnicom Health Group is the largest healthcare marketing and communications network in the world—partnering with clients to achieve meaningful change through better, more innovative communications. With more than 5,000 dedicated healthcare communications specialists from every corner of science, medicine, marketing, and communications, we recognize that it takes the best of talent to deliver the best of health.

When you join Omnicom Health Group, you have access to opportunities across the most networked network. What does this mean for you? Your journey may start with one Omnicom Health Group company then pivot to another, followed by a move to another where you take your career in a whole new direction building your skills and experience each step on your journey. We’re eager for you to carve a path that works for you – and we’ll help you make it happen.

Title: Associate Project Manager

Location: New York, NY

Department/Discipline: Project Management

Description

The Associate Project Manager is responsible for coordination efforts across larger agency accounts. He/she organizes, monitors and routes all jobs through the agency for his/her account. The Associate Project Manager keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of regulatory submissions and financial tracking. He/she is responsible for organizing and maintaining all files on the internal project management team server (blink).

Primary Job Responsibilities

Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:

• Open job number and job site on blink when requested from account service
• Prepare and maintain job jacket to reflect accurate job history
• Setup and attend all start-up meetings
• Develop timelines with input from relevant departments
• Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)
• Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
• Ensure timely development of color breaks and spec sheets by coordinating with production and Art Director prior to pre-mechanical meetings
• Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials (including the job jacket) are brought to the meeting and be able to provide timing from mechanical to release
• Route jobs through all relevant departments and secure signatures at all stages of the job
• Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)
• If procedures are not followed, alert the Director of Project Management
• Demonstrate proficient use of EAS for timesheets and financials
• Create and input estimates, PO’s and TO’s
• Review weekly estimate vs. actuals report
• Submit accurate timesheets on a daily basis
• Demonstrate proficient use of blink
• Prepare and submit jobs for regulatory review
• Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)
• Coordinate and run weekly status meetings
• Attend client status meeting and develop/distribute client status report to Account Services
• Attend client calls and create client contact report (CCR) and send to Account Services
• Monitor jobs and alert team to possible delays/issues, assure open communication among team members
• Maintain organized email archives
• Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
• Assist peers when workload permits
• Perform other job-related tasks as assigned by the Director of Project Management
• Maintain the organization of the project management team site on blink-periodically check all materials and alert the Director of Project Management if any need updating
  
  
  

Additional Responsibilities

• Communicate effectively and professionally
• Demonstrate ability to set priorities while handling multiple projects
• Remain calm despite high pressure situations
• Project a professional, positive attitude toward peers and clients
• Foster a positive team atmosphere and establish credibility
• Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process
• Help develop ideas to make the project management department and the agency run more efficiently
• Help orient new department team members to the agency, department and accounts
• Uphold the Company Values in all decisions and interactions
  
  
  

Qualifications

• College degree preferred
• 1-3 years of prior traffic/coordination advertising experience
• Excellent written and oral communication skills
• Detail oriented
• Ability to handle multiple projects and deadlines
• Positive/helpful attitude.
  
  
  

The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.

• $50,000 - $69,500
  
  
  

Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.