Associate Director, Facilities and Construction

Job Description

Position Summary

The Associate Director, Facilities & Construction position will be responsible for the oversight, administration, and management of buildings and on-farm infrastructure at the Hudson Valley Farm Hub, including multiple agricultural operations and storage facilities, offices, educational spaces, and residential housing units. Leading the Facilities and Construction Department, the role oversees department staff to develop and execute a comprehensive buildings maintenance program, perform safety inspections, proactively make repairs and improvements to existing buildings and systems, and carry out the administrative responsibilities of the department. In addition, this position will oversee all current and future construction projects and associated vendor and consultant contracts from start to finish. The Associate Director, Facilities & Construction will report to the Senior Advisor, External Relations and Special Projects.

Responsibilities

Facilities:

• Oversees the departmental management of installation and maintenance of buildings systems including mechanical, electrical, and fire safety
• Works with the Facilities Manager to establish and maintains a custodial preventive maintenance program in partnership with key members of the Facilities and Operations teams
• In collaboration with senior management, develop annual departmental and capital budgets
• Responsible for ensuring code compliance across all aspects of Farm Hub infrastructure.
  
  

Construction and Capital Planning:

• Manages new construction and renovation projects across all phases of construction, including agricultural facilities, office and educational facilities
• Solicits, reviews, and responds to all bids and estimates from potential contractors
• Reviews technical drawings for projects and construction
• Coordinates work related to obtaining inspections and permitting as required by relevant agencies and municipalities, ensuring regulatory compliance of Farm Hub facilities and construction projects
• Identifies and anticipates issues in construction projects to ensure timely, high-quality building
• Monitors worksite safety in partnership with vendors, contractors, and Farm Hub staff
• Creates and maintains project management timelines and tracks projects’ progress
• Creates and manages budgets for each project and delivers routine updates to senior management
• Oversees the administration of the department’s contracts, purchase orders, work orders, and other key procurement and project documents
• Maintains accurate and organized records of all construction projects and facilities
• Responds effectively and with immediacy to physical plant issues as they arise
  
  

Team Supervision & Culture:

• Supervises Facilities & Construction Team
• Develops positive working relationships and communication with all vendors and other partners
• Collaborates with other Farm Hub staff and teams to create opportunities for staff input in design and construction projects and update staff on projects’ progress
• Actively participates in creating a culture of compassion and safety (both physical as well as emotional/psychological safety), including seeking out trainings or resources for themselves or their team
• Performs other related duties as required or as assigned
  
  

Required Qualifications

• Minimum 10 years experience in facilities and construction management
• Experience in new construction or commercial facilities
• Working proficiency drafting using digital tools (e.g. AutoCAD, DataCAD, ArchiCAD, etc)
• Knowledge of NYS, County and Local Towns Regulations and Zoning
• Knowledge of HVAC, electrical, plumbing, and other building systems
• Ability to manage multiple projects simultaneously while maintaining quality control and safety
• Experience developing and managing construction budgets
• Superior organizational skills and keen attention to detail
• Familiarity with applicable regulations, e.g. OSHA, zoning, SEQRA, etc.
• Proficient in MS Office Suite and Dropbox
• Excellent verbal and written English communication skills
• Must have valid NYS Drivers license (if driving Farm Hub vehicles)
• Commitment to and willingness to deepen understanding of the Farm Hub’s mission and
• values of equity and ecological resilience
• Demonstrated ability to participate in and foster a work environment of mutual respect and collaboration; ability to develop positive working relationships and problem solve with people of different backgrounds
  
  

Preferred Qualifications

• Licenses or certifications applicable to the position highly preferred (CFM, CPPM, OSHA, PMP)
• Working understanding of green building approaches and standards highly desirable
• Language: proficiency in both Spanish and English preferred (verbal and written)
  
  

POSITION DETAILS

Reports to: Senior Advisor, External Relations and Special Projects.

FLSA Classification: Exempt

Supervisory Status: Yes

Hours per week: 40- hour work week. Occasional evenings/weekends required.

Physical Requirements: Ability to sit or stand at workstation approximately 70% of the time, walk the campus and fields to meet with employees and program partners occasionally, lift and carry approximately 20-25 pounds occasionally. May require the use of equipment, such as hand tools, power tools, testing instruments, lifts, and/or ladders. Must be able to traverse on various surfaces when conducting inspections and/or repairs. Requires ability to operate automobile to drive to and from various worksites on and off the Farm Hub property

Travel: Possible overnight travel up to 5% of the time.

Hudson Valley Farm Hub is an equal opportunity employer and does not discriminate in employment on the basis of race, ethnicity, religion, age, gender, gender identity, sexual orientation, marital status, socio-economic status, disability, or medical condition.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned.

Company Description

The Hudson Valley Farm Hub (HVFH) is a non-profit center for resilient agriculture located in Ulster County, New York. Founded in 2013, HVFH is dedicated to fostering an equitable and ecologically resilient food system in the Hudson Valley. We provide professional farmer training, host and conduct research, cultivate language justice, and support food access efforts in the region through food donations and innovative mission-aligned programming. We grow grains, cover crops, and vegetables with production taking place year-round across 1600 acres of farmland and a suite of greenhouses. A diverse, multi-lingual staff serve in varied roles in areas of administration, farm operations, and programs.

The Hudson Valley Farm Hub (HVFH) is a non-profit center for resilient agriculture located in Ulster County, New York. Founded in 2013, HVFH is dedicated to fostering an equitable and ecologically resilient food system in the Hudson Valley. We provide professional farmer training, host and conduct research, cultivate language justice, and support food access efforts in the region through food donations and innovative mission-aligned programming. We grow grains, cover crops, and vegetables with production taking place year-round across 1600 acres of farmland and a suite of greenhouses. A diverse, multi-lingual staff serve in varied roles in areas of administration, farm operations, and programs.