Job Code/Title: 7254 / Assoc Dir Events Management
Hiring Salary/Salary Range: Commensurate with experience
Position Number: 00042763
ORGANIZATIONAL SUMMARY: The Administrative Services Division of USF Sarasota-Manatee encompasses the business functions of the campus with a $38 million operating budget. Units within the division include: Campus Budgeting; Business and Financial Services (Business Office Operations, Purchasing, Travel, Postal and Courier Services, Central Receiving, Asset Management, i.e., inventory, and Auxiliary Enterprises, including Parking Services, Bookstore, Food Services, and Copy Center); Human Resources; Event Management; Facilities Planning and Plant Management, including Campus Security and Emergency Management; and Technology Services.
POSITION SUMMARY: This Associate Director position is responsible for the overall vision, planning, and implementation for meetings, events, and conferencing at USFSM and in other venues. The Associate Director fosters partnerships, both on and off campus, with senior executives, the event planning and scheduling staff, event production staff, and technical services staff, coordination with student staff, facilities, public safety, and the catering department. Reporting to the Regional Vice Chancellor of Business Financial Affairs, the Associate Director executes all facets of event management services for the campus and oversees, plans and executes logistical activities for conferences and events, including but not limited to the arrangements for registration, facilities set up, meals, lodging, audiovisual equipment, parking and transportation.
RESPONSIBILITIES:
Manage the overall vision, planning of event activities for all meetings, events, and conferences including the Selby Auditorium, meeting spaces, public areas, outdoor locations, promotional spaces, and additional spaces as required. Attend events that require management on site. Respond to any immediate requests or concerns, and successfully resolve client complaints. Coordinate, plan and assume responsibility for major and special university events. Oversee event satisfaction surveys and benchmarking to evaluate events planning and make recommendations for changes.
Manage all facets of the conferences and event management services for the campus, including Advancement, Government Relations, Academic & Student Affairs, etc. Oversee, plan and execute logistical activities for conferences and events, including but not limited to the arrangements for registration, facilities set up, meals, lodging, audiovisual equipment, parking and transportation. Evaluate program/history, budget considerations, contractual provisions and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, lodging, catering and on-site management.
Supervision of full-time conference and event planners.
Coordinate with Campus Communications & Marketing department the development and execution of marketing strategy for event and conferencing for campus clients and off-campus clients.
Budget and financial management: Develop, manage, and execute a formal business plan for events and conferences, oversee and administer financial transactions, and have signature authority for event and conference budgets. Responsible for events budgets and has approval authority for all purchases and expenditures associated with areas of responsibility.
Coordinate summer conference activities for university departments including establishing goals, objectives, strategic plan for conferencing.
POSITION QUALIFICATIONS:
MINIMUM: This position requires a Bachelor's degree from a regionally accredited institution with a minimum of five years related exempt experience, including two years of experience managing exempt level employees; or combination of education and experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFERRED: Degree in Hospitality, Event Management or other related field. Events experience within a University setting. Event /Space management information systems experience (i.e. 25LIvePro, Touchnet, etc. )
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 37013
Posting Date: 07/09/2024
Posting End Date: 07/16/2024
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).
Work Location
Campus map and location overview: USF - Sarasota Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.
Connect with us:
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Higher Education
Referrals increase your chances of interviewing at University of South Florida by 2x