Under the supervision of the Property Manager, The Assistant Property Manager will assist in all aspects of the administration and property management of the building with the goal of enabling residents to live permanently, safely and as independently as possible.
Responsibilities:
Supervise front desk personnel
Ensure that 24-hour shifts are covered as per union contract
Maintain all leave time requests
Ensure that all supplies including forms are maintainted
Ensure the personnel are cleaning and maintaining front desk area
Co-supervise maintenance staff, and administrative staff
Assist manager in maintaining active personnel files -vacation requests, sick leave, personal time
Process timesheets and submit them in a timely manner
Assist manager with staff meetings, tenant/staff complaints and performance evaluations when needed
Responsible for taking an maintaining minutes of all meetings
Assist manager with social service staff interface
Coordinate with social service staff on various tenant issues including arrears, housekeeping, disruptive behavior, room maintenance, monthly tenant meetings, etc.
Ensure the social services department receives copies of all incident reports, tenant lists and management letters to individual residents
Act as liaison between tenants and staff in building manager's absence.
Management office:
Maintenance and distribution of all management office lists related to tenants, vendors, staff and misc documents
Preparation and distribution of exterminator list to front desk
Ordering supplies when needed (key blanks, appliance parts, office, cleaning)
Document vendor repair work
Monitor vendor files
Maintain certificates book / log. Must ensure all inspection certificates and equipment inspections are current and have not expired
Perform move-ins, move-outs, rent changes, activity notes and legal updates on Real Page
Assist manager with maintaining monthly, quarterly and yearly reports
Building maintenance:
Assist manager and superintendent with the general maintenance function of the premises including but not limited to the following;
Tenant room inspections
Daily, weekly, monthly, yearly checklists of maintenance tasks for use by maintenance staff
Conduct regular inspection of boiler, elevator, fuel storage tanks
Maintaining clear identification of all building systems, plumbing valves, sprinkler standpipes, etc.
Rent collection / Arrears and payroll distribution
Enforce recycling and garbage regulations
Keep orderly and stock maintenance supplies
Pickup coin exchange and assist in verifying amounts received
Make bank deposits weekly or as needed.
Sunday - Thursday 9a-5p
35
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Sales and Management
Industries
Non-profit Organizations
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