Job Title: Assistant Property Manager (COMMERCIAL NOT RESIDENTIAL)
FLSA Status: Salary; Exempt
Employment type: Full Time
Salary Range: $60,000 to $80,000 per annum
Reports to: Senior Property Manager
Key Relationships: Property Managers and Finance & Accounting
Berman is a leader in property management and facility services. If you’re the kind of person who cares about growing your career and providing the highest level of quality services to the client properties that we work on, then you’re exactly the kind of person we’re looking for. We don’t just hire anyone at Berman; we are only looking for new team members who have the strongest work ethic, a deep sense of responsibility, a passion for succeeding, and a willingness to always go the extra step in whatever task you undertake.
When you join Berman, you’re committing to making a difference in everything you do while working on our team. We make a commitment to you too – helping you embark on a career with a path to strong growth and constant support in your path to higher career levels!
Founded in 2006 in Orlando, FL Berman has become a respected leader in the Property and Facility Services markets that we operate in. We work every single day on many millions of square feet of commercial and other types of properties. We provide every service needed to run, manage, and beautify our client’s real estate assets. Our employees come first at Berman, our belief is that if our employees are happy, strongly supported, and put in a position to succeed, then our clients will also be happy with the work that our employees provide on their assigned properties every single day. Berman cares deeply about the people we hire and ensures that growth is always on the horizon. If you put customers first, care passionately about what you do, and are committed to working on a team that respects each other, then Berman is the right fit for your next career position.
General Responsibilities
Fundamentally responsible for assisting the property managers with the overall property management duties to include financial responsibilities for the WPB Portfolio as well as some outlying properties to include multiple POAs
Duties and Responsibilities include but are not limited to the following:
Property Operations
Ensure properties are maintained in good operational condition
Work with the site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner
Oversee property-related service contracts and building staff (landscaping, janitorial, site management)
Maximize the value of the assigned properties by finding methods to reduce costs and increase efficiencies of building systems and services
Responsible for ensuring that property-specific compliance requirements are completed including requirements of ground lessors, third-party lenders, and bondholders, as well as any other investor requirements
Tenant & Customer Relations
Assist as a point of contact for tenants from lease execution to lease expiration
Provide new tenant orientation and ongoing enforcement of lease terms
Establish appropriate communication within tenant organizations to address administrative, leasing, and financial matters
Manage tenant interface platform
Financial Reporting
Assist in preparing property budgets and work with senior management to forecast R&M and capital expenses as necessary
Assist in coding AP in the Nexus platform
Assist with providing monthly reporting to senior management regarding building operations and financial activity
Assist in completing annual property expense estimates and reconciliation process for assigned properties
Ensure utilities are billed back to the tenants as required
Risk Management
Ensure tenant and emergency contact lists are current for assigned properties
Ensure the emergency response plan is updated and posted at assigned properties
Administrative
Assist with tenant requests and follow-up
Facilitate effective communication skills and direction
Ensure documents are properly maintained on the Shared Drive
Ensure all tenant and vendor COIs are up to date for assigned properties
Assist manager with monthly property inspection and reports
Complete tenant move-in and move-out documentation
Coordinate tenant-related services with the site management team
Ensure signage and buildings are in compliance with the POA Declarations/Rules & Regulations
Send compliance notices as necessary
Assist in annual dues collections
Send collection notices as necessary
Attend all meetings and take meeting minutes
Have some knowledge of Roberts Rules
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education/Experience
Three (3) years of commercial/industrial/retail management experience is preferred. MUST HAVE COMMERCIAL EXPERIENCE!
Computer Skills
Proficient in Microsoft Office Working, Excel, knowledge of MRI and Nexus
Experience in managing building systems – BAS, Security, Access Controls
Skills Required
Excellent written and verbal communication skills
Some financial/accounting skills
Strong lease administration knowledge/experience inclusive of commercial leases preferred
Ability to adapt to changing priorities
Some analytical and effective problem-solving skills
Ability to work independently and effectively manage multiple tasks
Working Conditions
The position will work in a general office setting and may require local market travel up to 30% of the time based on organizational/business needs.
REFERENCES WILL BE CHECKED AND VERIFIED
Candidate Must Have The Following To Be Considered
Clean criminal background
Work Authorization
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Facilities Services
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