Assistant Director, Advancement Events

The Assistant Director of Advancement Events, reporting to the Associate Director, is an integral member of the Advancement Events Team and will provide leadership and support in the planning and execution of events that engage, cultivate, and steward Rutgers prospects and alumni. The Assistant Director will work collaboratively with members of the Rutgers University Foundation and Rutgers University Alumni Association staff to create and strategize unique and diverse programming. This position will be a direct liaison to several assigned departments and assist with policy and procedure implantation for the Advancement Events team. They will provide input on the annual calendar of events to help maximize potential impact for the Rutgers community and will participate in discussions about strategies, opportunities, potential conflicts, and other issues related to the successful production of events.

Essential Functions

• Manage all logistical elements on a portfolio of virtual and in-person events (approximately 2-4 events per month) including but not limited to, registration/RSVPs, working with communications/marketing, catering/floral/AV/décor, briefing preparation, budgeting, virtual platform set-up/testing, staffing, etc.
• Collaborate with team members to develop and maintain highly professional standards and procedures for production of events
• Work with leadership on strategic event planning each fiscal year
• Assist Associate Director on content/programming of high-level signature alumni, donor, and Presidential events and think creatively when proposing event plans
• Prepare post-event analysis using final attendance data, budgets, event surveys, and marketing statistics
• Serve as a liaison between advancement events and assigned departments, establish regular meetings, strategize on upcoming events for assigned departments
• Assist the Senior Director and Associate Director on special projects such as event proposals, event calendar management, event toolkit creation, etc.
• Provide live virtual assistance for events utilizing various platforms such as zoom meeting, zoom webinar and StreamYard
• Provide on-site management/support for the execution of events, which can include heavy lifting, long periods of standing, and other strenuous physical activity as well as work on evenings and weekends. Occasional travel will be required
  
  

Skills And Abilities

Consistency

• Demonstrate the ability to own an increasing complex project portfolio
• Meet and exceed individually defined roles and responsibilities within the department/project/program
  
  

Contributions

• Contribute to and provide input on the operational goals of the department/project
• Build strong working relationships with internal and external partners
• Initiate processes, procedures, and programs/innovate within the organization
• Contribute to pan-University and pan-foundation initiatives
• Establish strong working relationships with deans, chairs, directors, and faculty members of assigned unit(s)
  
  

Competencies

• Demonstrate the ability to operate autonomously
• Demonstrate the ability to manage projects or a team
• Demonstrate the ability to work on projects across the department
• Demonstrate mastery to discover, cultivate, solicit and steward major gift prospects with increasing levels of autonomous work
  
  

Leadership

• Responsible for complex projects with guidance by leadership
• Develop comprehensive project leadership (own all project components)
  
  

Education/Qualifications

Must have a minimum 2-4 years of experience with events, project management, high level scheduling/administrative support, development assistance (or comparable experience) in a not-for-profit, educational, retail, or corporate setting.

Mental Demands

Clarity of focus while juggling complex projects or deadlines.

Working Conditions

This position requires little physical effort. Will work evenings, weekends, or odd hours to meet resource-raising commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituent’s schedules.

Benefits

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to accrual of five wellness days per year
• Nine holidays, as well as four flex days
• Significant tuition reductions
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression
• $40 monthly cell phone reimbursement
  
  

Equal Employment Opportunity

It is Foundation policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment based on any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.