Assistant Dean of Admission

Equal Opportunity and Nondiscrimination Statement

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Assistant Dean of Admission

BASIC FUNCTION:

Job Details and Requirement:

The Assistant Dean Of Admission Position Is Responsible For Supporting The College’s Overall Enrollment Strategies Through Its Recruitment, Evaluation, And Yield Programs For Prospective And Admitted Students. The Position Will Assist In Developing And Cultivating An Assigned Recruitment Territory And Handling All Aspects Of Student Recruitment Including, But Not Limited To, Visiting High Schools (in Person And Virtually), Attending College Fairs (in Person And Virtually) Hosting Counselor Programs, Managing Volunteers In The Area And Application Evaluation. The Position Will Also Play a Key Role In Office Wide Programming Including But Not Limited To, On Campus Information Sessions, Partnering With Other Offices To Create Dynamic Programming, Collaborating With Team Members On Best Practices In Recruitment And Being An Active Contributor In All Aspects Of The Admission Office. This Position Will Also Have a Primary Focus On One Or More Of The Following Projects:

• Play a major role in coordinating virtual recruitment events.
• Slate CRM development (experience preferred)
• Marketing and Communication (experience preferred)
• Maintaining presence on college admission websites
• Maintaining presence on college planning websites.
• Programming for high school counselors.
• Coordinate class visits for prospective students.
  
  

ESSENTIAL FUNCTIONS:

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

• Serve as the territory manager for assigned US and international territories handling all aspects of student recruitment including, but not limited to, visiting high schools, attending college fairs, hosting counselor programs, and managing volunteers in the area. Travel up to three consecutive weeks and up to ten weeks total per year will be required to manage assigned territories and to represent the College at off-campus events, programs, and relevant conferences. (20%)
• Special Projects - Work closely with the Director of Admission and a team of admission officers on assigned areas of responsibility - (20%)
• Review and evaluate first-year and transfer applications per the College’s standards and policies and participate in all admission committee meetings. (20%)
• Collaborate across departments at CMC and within the Claremont Colleges Consortium to help us achieve our goals. (5%)
• Support on-campus recruiting efforts by leading on-campus information sessions, conducting interviews, fielding phone calls, responding to emails, welcoming walk-in visitors, answering general inquiries, and leading campus tours as necessary. (15%)
• Support all on-campus recruitment and yield programs coordinated by the Admission Office. (10%)
• Perform other duties as required by the Director of Admission. (10%)
  
  

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate will also be able to perform the following essential functions:

• Demonstrated commitment or evidenced capacity to diversity, equity, and inclusion.
• Take and follow directions.
• Work cooperatively with others.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities
• Performs other essential duties and tasks specific to the position.
  
  

EDUCATION:

QUALIFICATION STANDARDS:

Bachelor’s degree or equivalent combination of education and experience is required. Master’s degree in Counseling, Higher Education Administration or Business or a related field is desirable.

EXPERIENCE:

A minimum of 3 years of admission, high school counseling or other relevant higher education experience with increasing responsibility in international admission, marketing, student supervision, diversity recruitment or event management required.

LICENSES:

A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.

PHYSICAL REQUIREMENTS:

Must be able to lift up to 30lbs of boxed admission materials and/or luggage.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

Deploy professional skills in meetings with students, counselors, parents and other constituents, in collaboration with colleagues, to best promote the College’s strategic interests.

• These include: effective presentation skills, customer service, phone and email etiquette
• High level of comfort with online video platforms for virtual recruitment
• Must understand and communicate the mission and history of the College’s liberal arts environment.
• Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of student employees. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
• Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software Slate CRM. Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
• Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.
• Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals.
• Use exceptional/strong organizational and time management skills to complete work with accuracy and a keen attention to detail.
• Operate the College’s vehicles safely for campus-related work and meet all insurance-related requirements.
  
  

REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday. Holiday, weekend and evening work hours will be required. Travel will be required. Regular hours may vary and exceed 40 hours per week due to needs of the College or division. This is a 12-month, year-round position.

CLASSIFICATION AND STATUS:

This is a regular full-time exempt position.

This is a benefits-eligible position.

APPROXIMATE PAY RANGE:

$68,000 - $73,000 PER YEAR

PHYSICAL REQUIREMENTS:

Moderate (up to 30 lbs.)

SUPERVISORY RESPONSIBILITY: Yes

GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.